Documentation Specialist

Key Responsibilities:1. Candidate File Documentation & Maintenance

· Collect, organize, and maintain complete documentation files for each nurse undergoing the OSCE preparation and registration process.

· Ensure all documents (passports, nursing degrees, experience letters, police clearances, IELTS/OET, etc.) are valid, updated, and meet NCNZ and immigration requirements.

· Track and update document checklists for each applicant at every stage (e.g., OSCE eligibility, OSCE booking, IQN pathway progress).

2. OSCE Preparation Document Handling

· Manage internal documents related to OSCE support services, including:

o OSCE training summaries and attendance logs

o Learning progress trackers

o Trainer-assessed skill checklists

o Mock test records and feedback reports

· Coordinate with training providers or partners (in NZ or India) for any documentation needed for OSCE bookings.

3. Compliance & Confidentiality

· Ensure strict compliance with data protection regulations (GDPR, HIPAA, etc.) while handling sensitive client information.

· Keep client files audit-ready for internal reviews and potential migration authority checks.

· Flag missing or expired documentation and follow up with applicants accordingly.

4. Coordination & Support

· Liaise with internal teams (counsellors, visa officers, registration advisors) to share updated documentation status.

· Coordinate with overseas training institutes or clinical educators if specific documents are needed.

· Prepare compiled documentation bundles required for OSCE registration, CAP applications, or IQN pathway processing.

Qualifications & Skills:Essential:

· Bachelor’s degree (preferably in Nursing, Healthcare Management, or Administration).

· At least 1–2 years of experience in documentation, compliance, or administration in the healthcare or migration sector.

· Familiarity with the NCNZ registration process, CAP program, and OSCE requirements.

· Excellent command of English (written and spoken) and professional email communication.

· Advanced skills in MS Office (Excel, Word) and file management systems.

Desirable:

· Prior experience in a migration consultancy, international education, or nursing registration support role.

· Knowledge of nursing frameworks (NMC, NCNZ, AHPRA) and common overseas nurse pathways.

· Experience using CRM tools or applicant tracking software.

Key Competencies:

· Attention to detail and data accuracy

· Strong organizational and file management skills

· Ability to manage multiple clients and deadlines

· Professional integrity and confidentiality

· Strong coordination and internal communication skills

Job Type: Full-time

Pay: ₹20,000.00 - ₹25,000.00 per month

Benefits:

• Cell phone reimbursement
• Paid sick time

Work Location: In person