Document Controller

Job Description

Factor I: Accountability • Handle multiple project documents, preparing transmittals, receiving vendor / customer documentation and distributing internally on time • Track documents on a project using a documentation system and generate reports on overdue documents and status of documents on the project • Develop style sheet, templates and standard guidelines to be used as a reference in overall formatting of document • Support the team on numbering and naming philosophy of the document as per standardization • Manage Revision and document status of the deliverables of Project using documentum • Expedite internally and externally on customer / vendor documents with respect to the schedule date • Manage and maintain Vendor documentation on the server • Being a focal point on the Project documentation / Support / issues for the entire team • Compile Manufacturing Record Book • Arrange shipping of hard copies of documents • Weekly update on the status of the project & On time delivery of documents to the management • Clean-up of Project folder after project closeout Factor II: Knowledge and Skills • Experience of 2 years and above • Diploma in Technical trade or University Graduate • Handle large data • Experienced on MS Word, Excel, Adobe Writer, Power Point • Experienced in handling project documentation and maintaining proper documentation system • Experience in documentation system is desirable • Should understand technical writing and must have prepared Documents / User manuals / Procedures independently • Understand Project lifecycle and expectations from the PM Factor III: Supervision • Good communications (Verbal / Written) skills • Able to work in a team and take charge as required • Good analytical skills and should exhibit good ownership of assigned tasks Other Remarks: • Flexibility to work as required to meet project deadlines • Able to drive workflow and process within the team Show more Show less