Document Controller Executive | Gurugram | Construction Site |

Role: Document Controller Executive

Exp 4-8 Yrs

Location- Gurugram / Manesar

Industry: Real Estate Development / Construction

Role Objective:

Key Responsibilities

• Maintain all logs for

  transmittal, RFI, MAS, Method Statement, Site Instructions, Permit, Incoming & outgoing letters/ correspondences.

• Handling & maintaining the records of revision of

  technical VFC drawings i.e. architectural, structural, MEP, shop drawing, sketches, etc. for the inward / outward & distribution

  to respective in-charge as

  well as set-up of drawing hanger copies.

• Link documents to respective folders after scanning the documents.

• Receive submittals /shop drawings from vendors and check submittals/shop drawing

  numbering as per Nomenclature

  of project Document Numbering and

  update log sheet of submittals.

• Coordination with

  project design team and collect the design drawings and issue to vendors and project team and co-ordinate with consultant and vendors related to project documents work

  .
• Track all

  the logs and update them on daily basis and mail them weekly to respective departments.

• Maintaining all

  soft copies in more specified way on DMS for easy accessible & retrieval

• Keep latest revision of hard copies and superseded version offiles.

• Maintaining logs of all the documents with status open & closed

• Weekly

  Summary Report on documentation for status open & closed.

• Indent versions as per need and maintain version register.

• Uploading documents in Project Wise/.

• Liaison with Lead region s Project Lead / Project Manager for document related matters.

• Coordinate for Document Room maintenance and upkeep.

• Maintain project s minutes of meetings, RFIs and TQs, including RFI and TQ registers.

Skills, Knowledge and Abilities:

• Communication, Organization and interpersonal skills

• Sound knowledge of MS Office-Word, Excel, PowerPoint, AutoCAD

• Experience in Electronic Document Management of projects of similar nature.

• Experience in compiling and managing document repository and auditing.

• Familiar with the methodology and procedures of document management

Qualification & Work Experience

• Any graduate with 4+ years of experience with Real Estate/Construction industry.