Document Control Specialist

Job Description

Document Management: Organizing, archiving, and retrieving documents, both physical and digital. System Maintenance: Establishing and maintaining document control systems, including electronic document management systems (EDMS). Compliance: Ensuring all documents adhere to company policies, industry regulations, and legal requirements. Version Control: Managing document revisions and ensuring only the latest versions are accessible. Quality Control: Reviewing and updating documents for accuracy and completeness, often involving audits. Access Control: Managing access to sensitive and confidential documents. Training: Training staff on document control policies and procedures. Specific Tasks: Document Creation and Standardization: Creating templates, setting up document control systems, and ensuring consistency in document format and content. Document Distribution: Scanning, uploading, and distributing documents as needed, often via email or other electronic means. Record Retention: Establishing and maintaining record retention timelines and ensuring proper disposal of outdated documents. Reporting: Preparing reports on document control activities and presenting findings to management. Collaboration: Working with various teams and departments to support their document control needs. Key Skills: Organization and Attention to Detail: Essential for maintaining accurate and up-to-date records. Technical Proficiency: Familiarity with document management systems, software, and databases. Communication Skills: Ability to communicate effectively with various stakeholders. Problem-Solving: Ability to identify and resolve issues related to document control. Compliance Knowledge: Understanding of relevant regulations and standards. Job Types: Full-time, Permanent, Fresher Pay: ₹8,086.00 - ₹26,990.40 per month Benefits: Provident Fund Schedule: Day shift Work Location: In person