Deputy Payroll Manager

Position Details

Position Title: Deputy Manager Payroll
Department: Human Resources – Compensation & Benefits Reporting To: Manager – Payroll & Benefits Location: Chandrapur, Maharashtra Industry: Integrated Steel Plant / Manufacturing

Role Purpose

To ensure accurate, timely, and compliant payroll processing and related statutory obligations for all employees. The role focuses on payroll operations, employee benefits administration, statutory compliance, full & final settlements, audits, process automation, and stakeholder management while driving continuous improvements in payroll efficiency and employee experience.

Key Responsibilities

1. Payroll Processing & Administration

- End-to-end processing of monthly payroll for on-roll and off-roll employees.
- Validate attendance, leave, overtime, incentive, and shift allowance inputs. - Administer salary revisions, increments, promotions, and transfers. - Ensure accurate salary computation, arrears calculation, reimbursements, and bonus payouts. - Execute Full & Final (F&F) settlements for separating employees, including notice pay recovery, leave encashment, gratuity, PF, and pending reimbursements.

2. Statutory Compliance

- Ensure compliance with all labor laws and statutory requirements (PF, ESI, Gratuity, LWF, PT, Income Tax, Bonus Act, etc.).
- Handle periodic filing of returns, challans, and payments to regulatory authorities. - Support statutory audits and respond to queries from authorities.

3. Employee Benefits Management

- Administer employee benefits such as leave encashment, insurance, medical, gratuity, and superannuation.
- Address employee queries related to salary, tax deductions, benefits, and F&F settlements. - Coordinate with insurance providers, PF trusts, and other benefit partners.

4. Compliance & Audit

- Support internal, statutory, and external audits by providing payroll and F&F settlement records.
- Maintain compliance with company policies, tax regulations, and data privacy norms. - Ensure proper documentation of payroll, benefits, and exit settlements.

5. Technology & Process Improvements

- Work with HRMS for payroll and F&F settlement automation.
- Drive digitization of payroll and exit settlement processes. - Identify gaps and suggest improvements in payroll accuracy, turnaround time, and employee experience.

6. Stakeholder & Employee Interface

- Act as the first point of contact for payroll- and F&F-related queries.
- Partner with Finance, HRBP, and Compliance teams for reconciliations and reporting. - Support management with payroll analytics, F&F dashboards, and periodic reports.

Key Performance Indicators (KPIs)

- 100% accuracy in payroll processing and F&F settlements.
- Timely disbursement of salaries, settlements, and statutory payments. - Audit compliance without major observations. - Employee query resolution within defined SLA. - Implementation of payroll and F&F process improvements.

Job Specifications

Education & Certifications

- MBA (HR/Finance) / M.Com / PG in HR / CA (Inter) preferred.
- Certification in Payroll Management / HRIS is desirable.

Experience

- 6–10 years of experience in payroll management in large-scale manufacturing/ISP/industrial sector.
- Hands-on experience with payroll systems (SAP HR, Oracle, PeopleSoft, or equivalent). - Proven experience in handling Full & Final Settlements.

Technical Skills

- Strong knowledge of payroll systems, labor laws, and statutory compliance.
- Expertise in MS Excel, payroll reconciliations, and F&F calculations. - Knowledge of tax computation, TDS, and labor legislation.

Behavioral Competencies

- Detail-oriented with high accuracy.
- Strong analytical and problem-solving skills. - Ability to handle confidential information with integrity. - Effective communication and stakeholder management skills. - Continuous improvement mindset.