Deputy Admin Manager

Job Title: Admin Deputy Manager
Company: Square Business Services Pvt. Ltd.
Location: Raipur, Chhattisgarh
Department: Administration
Reports To: Admin Manager / Department Head

Job Summary

Square Business Services Pvt. Ltd. is seeking a detail-oriented and proactive Admin Deputy Manager to support and streamline administrative operations within our BPO environment. The ideal candidate will play a key role in maintaining efficient facility operations, ensuring compliance, managing vendors, and leading administrative teams. This role requires strong coordination skills, problem-solving abilities, and the capability to manage multiple tasks effectively to support business continuity and employee satisfaction.

Key Responsibilities

• Facility Management:

Oversee end-to-end management of office facilities, ensuring a safe, clean, and efficient workspace for all employees of Square Business Services Pvt. Ltd.

• Vendor Coordination:

Manage relationships and service quality of vendors such as housekeeping, security, maintenance, transportation, and cafeteria services.

• Compliance & Audits:

Ensure compliance with statutory and regulatory requirements relevant to BPO operations. Assist in internal and external audits and maintain required documentation.

• Asset & Inventory Management:

Monitor and manage office assets, consumables, and equipment. Ensure accurate tracking and timely replenishment through proper documentation.

• Budget Support:

Assist in preparing and managing the administrative budget with a focus on cost-effective procurement and operational efficiency.

• Workplace Safety & Security:

Oversee implementation of safety protocols, fire safety equipment, regular workplace inspections, and emergency preparedness procedures.

• Employee Support:

Address administrative needs of employees including seating arrangements, access control, facility-related concerns, and general support.

• Team Leadership:

Supervise administrative staff, delegate tasks, review performance, and provide guidance and training to ensure smooth operations.

• Event & Logistics Coordination:

Manage logistics for office events, training programs, induction sessions, and meetings, ensuring seamless execution.

• Documentation & Reporting:

Maintain proper documentation of admin processes, vendor contracts, facility activities, compliance records, and share periodic reports with the management.

• Business Continuity Assistance:

Support the planning and implementation of business continuity measures to ensure uninterrupted BPO operations.

Qualifications

• Education: Graduate or postgraduate in Business Administration, Operations, or a related field.
• Experience: 4–6 years of administrative experience, preferably in a BPO or large corporate environment.
• Technical Skills: Proficiency in MS Office, facility management systems, and basic IT coordination for admin requirements.
• Soft Skills: Strong leadership, communication, negotiation, and problem-solving abilities; capable of multitasking and working under pressure.

Job Type: Full-time

Pay: ₹33,333.00 - ₹50,000.00 per month

Benefits:

• Flexible schedule
• Life insurance
• Provident Fund

Work Location: In person