Corporate Administrator

Role Summary:

The Corporate Administrator plays a key role in supporting Topsource Group's corporate governance and compliance framework. Under the supervision of the GGC and Legal Compliance & Cosec Manager, the role ensures accurate maintenance of corporate records, timely corporate filings, and effective coordination with internal and external stakeholders. The role would require confirmation of the necessary actions for managing all affiliate companies of Topsource Group across the group.

Key Responsibilities:

1. Corporate Administration
2. Maintain and update corporate records, including company registers, statutory books, and organizational charts.
3. Ensure accurate documentation of company details, registered addresses, and directorships.
4. Draft responses to corporate surveys, Due Diligence Questionnaires (DDQs), and Know Your Customer (KYC) requests in consultation with LC and CoSec Manager.
5. Maintain records of registered addresses.
6. Distribute incoming mail to relevant teams and ensure timely follow-up.
7. Corporate Filings
8. Coordinate timely corporate filings with relevant Local Service Providers (LSPs).
9. Support updates to company details and ensure accurate documentation.
10. Assist in the preparation and distribution of corporate documents.
11. Maintain and update Ultimate Beneficial Ownership (UBO) records and filings.
12. Provide administrative support for shareholding matters, including share transfers and related filings.
13. Business License Management
14. Maintain accurate records of business licenses.
15. Coordinate with LSPs to confirm and track license renewals.
16. Audit Support
17. Assist in data collection and preparation for company audits.
18. Stakeholder Coordination
19. Liaise with corporate LSPs for administrative tasks, including invoice reception and tracker updates.
20. Coordinate with internal teams, external counsel, and service providers to ensure smooth execution of corporate governance tasks.
21. Support CoSec projects and coordinate actions with relevant stakeholders as instructed.

Skills & Qualifications:

• A Legal Degree or a business administration degree is preferred; however, it can be compensated with applicable supplementary qualifications and/or relevant job experience. Minimum experience required is 2 years.
• Strong organizational and administrative skills.
• Attention to detail and ability to manage multiple tasks.
• Excellent communication and stakeholder management abilities.
• Familiarity with corporate governance and compliance processes is a plus.
• Previous experience in an administrative role or project coordinator, as well as knowledge of corporate secretarial functions, is an advantage.