Corporate Administrator

PEARCE SERVICES

Learn more about Pearce Services

POSITION SUMMARY

Corporate Administrator

What you will do

DUTIES and RESPONSIBILITIES

• Support the intake, vetting, and management of subcontractors, vendors, and customers.
• Manage files and requests for Certificates of Insurance (for site access, onboarding, leases, autos, equipment rentals, etc.), and bonding.
• Manage and issue security badges for large customers and military locations.
• Develop and maintain efficient document filing systems and retention policies using SharePoint and DocuSign CLM.
• Assist in preparing compliance documents.
• Provide superior customer service to internal and external customers regarding contract review and other administrative requests.
• Successfully complete special projects and other assignments.
• Be responsible for signature acquisition process (e.g., routing agreements for electronic signature).
• Assist in leasing activities nationwide.
• Report preparation and analysis, including project tracking.
• Help manage special projects in the Corporate Administration Department as needed.
• Other responsibilities as requested.

EXPERIENCE and QUALIFICATIONS

• Bachelor’s degree (Mandatory). Administration experience. (Preferred)
• High degree of professional ethics and integrity.
• Sound judgment and ability to analyze situations and information.
• Outstanding communication skills and attention to detail.
• Excellent customer service skills and follow-through.
• Accurate and organized with data and documents.
• Excellent written and verbal communication.
• Strong interpersonal skills with a friendly, outgoing, and flexible manner.
• Ability to work independently, be proactive, take initiative, and meet critical deadlines under tight timelines.
• Willingness to learn and take on new challenges.
• Able to handle multiple tasks simultaneously.
• Experience with Adobe Acrobat, Microsoft Office Suite, DocuSign CLM, Salesforce, and able to learn new programs or software quickly.

Advanced skills in Excel required.