corporate administration and Travel Desk

Job Purpose:

To lead and manage the general administrative for the corporate functions and travel operations, ensuring seamless support, vendor management, cost-effective travel operations, and employee services for optimal workplace efficiency.

Key Responsibilities:

• Oversee day-to-day corporate administration functions including office management, housekeeping, security, cafeteria, reception, and front office operations.
• Ensure upkeep and maintenance of office premises.
• Develop SOPs and governance frameworks for all admin-related activities.
• Liaise with landlords, facility managers, and local authorities for office infrastructure and compliance requirements.
• Lead end-to-end travel operations including bookings for air, rail, hotel, and cabs.
• Ensure adherence to travel policy and drive cost optimization initiatives.
• Monitor travel MIS, approval systems, and grievance handling related to travel.
• Prepare annual budgets for administration and travel verticals.
• Negotiate contracts with service providers and ensure value-for-money services.
• Identify, onboard, and manage third-party vendors for facilities, housekeeping, security, courier, catering, etc.
• Conduct periodic performance reviews and ensure SLA compliance.
• Maintain robust documentation for audits and internal controls.
• Ensure implementation of safety and security standards at the office.
• Comply with statutory and company-specific administrative requirements.
• Train and mentor the team to maintain service quality and responsiveness.
• Foster a service-oriented mindset within the admin team.

Qualification, Experience & Competencies:

• Strong knowledge of facility management, administration, and travel operations.
• Excellent negotiation, vendor management, and crisis-handling skills.
• High attention to detail with strong process orientation.
• Strong interpersonal, communication, and stakeholder management skills.
• Proficiency in MS Office, SAP/ERP tools, and travel booking platforms.
• Graduate/Postgraduate in Business Administration or related field.
• 1215 years of experience in Corporate Admin and Travel Management