Company Secretary

Job Overview

Key Responsibilities

Corporate Governance & Secretarial Compliance

• Ensure full compliance with the Companies Act, 2013 and related rules for MediBuddy and its Indian subsidiaries.
• Maintain statutory registers and records, act as custodian of all corporate secretarial documents.
• Handle timely filing of forms, returns, and other documents with regulatory bodies.
• Organize and facilitate Board and Shareholder meetings, including agenda setting, minute preparation, and follow-ups.
• Manage the incorporation of new entities and any associated legal formalities if any arise.
• Collaborate closely with the finance team on regulatory and statutory matters.
• Supervise the signing of financial statements and other statutory documents.
• Provide advisory support on corporate governance practices and compliance frameworks.
• Coordinate with external advisors for special projects and due diligence efforts.
• Advice directors and senior leadership on governance and compliance matters.
  

Regulatory & Transactional Support

• Facilitate documentation and compliance for CCPS issuance/conversion, NCDs, warrants, and ISIN creation (Mandatory).
• Maintain and update debt trackers; oversee amendments to charter documents aligned with investor rights.
• Support internal and external audits in collaboration with the finance team.
• Prepare due diligence documentation for IPO readiness and M&A transactions.
• Monitor and mitigate compliance risks across all governance activities.
• Support global KYC/AML/ESG documentation /compliance for Investors, partners, and vendors.
  

Statutory Filings & Reporting

• Handle XBRL verification and annual filings with MCA, RBI, and income tax portals.
• Prepare Annual Return in coordination with the India finance team in-house.
  

Additional Responsibilities

• Manage board-related legal documentation and execution for all MediBuddy India entities.
• Participate in other corporate secretarial projects or strategic initiatives as assigned.
• Vetting and reviewing of SHA, SSA, SPA and other transaction documents time to time.
  

Qualifications

• Qualified Company Secretary (ACS/FCS) registered with the Institute of Company Secretaries of India (ICSI).
• LLB/LLM will be preferred but not mandatory
• Minimum 5 years of experience in a corporate secretarial role, preferably in a high-growth or regulated environment.
• Strong knowledge of:
• The Companies Act, 2013
• Corporate governance norms
• RBI and FEMA compliance
• Experience in board and shareholder meeting facilitation, statutory record-keeping, and legal documentation.
  

Skills & Competencies

• Strong written and verbal communication skills, with the ability to interface effectively with board members, senior management, and regulatory authorities.
• High level of integrity, discretion, and attention to detail.
• Ability to work independently and as part of a cross-functional team.
• Strong organizational and time management skills with the ability to meet tight deadlines.