Cluster Head- Raw Materials

Purpose/Objective

Tendering and source mapping: Coordination and Relationship building with Key Sources (Govt. Thermal plant, Mines of Gypsum and Iron & Alumina correctives) of Fly Ash, Gypsum and additives. - Cost Mapping - Availability projection & Demand forecasting - Annual Volume planning & Budgeting - Logistics Planning and transport deployment. - Initiatives for cost and Source optimization.

Key Responsibilities of Role

Operational Role: - Daily volume and cost monitoring and discussion with team and stakeholders. - Maintaining relationship and coordination with Plant Heads and CMOs for swift change in sourcing of material and volume. - Bridging gap between requirement and Planning of all Raw Material. - Approval & amendments for sourcing - responsibility for NFA & other approvals of contract as per DoA. Information on amendment to be shared between Management and Suppliers - Logistics contracts for Raw Materials - when negotiated separately, not as a part of material in case of Ex Works Material Supply contract. - Logistics to be sourced. - Dispute resolution - All disputes arising out of contract execution viz quality, delivery, penalty/bonus etc to be handled by Operations except disputes arising out of Price, contract terms to be dealt by relevant team. The decision for dispute resolution lies with the contract approver. - Shor term Planning - Risk of stock out / plant shutdowns / shortfall from targeted consumption levels are defined as emergency situations. Shall be handled by Operations team with information & approval from Category Manager. - Compliance - To be ensured by the respective activity (S2C and P2P) owner. Identification, scoping & evaluation of opportunity Category strategy and business case (TCO view) New Supplier Entry / Registration / Removal Short-listing of suppliers Finalise specifications Launch of tender/RFQ Negotiation with supplier(s) Selection of supplier Contracting / Signing / Approval/Communication Risk Management Vendor Management Contract Implementation Contract compliance monitoring Ongoing Demand Scheduling Purchase Order Creation & Release in system. Reconciliations coordination. Order Amendments ( as per DoA) Logistics Coordination & follow up and supply to plants Receipts of products & Inventory Monitoring Ongoing compliance monitoring ( Quantity , Quality & Time) Invoice matching & payment to suppliers Contract Closure Process Compliance ( including Audit etc) Maintaining Supplier Database Evaluation & Tracking Supplier Performance based on pre-defined KPIs Information sharing mechanism with suppliers Conflict Resolution mechanism ( exception handling) Legal matters / cases / Issues. Plant-wise Material Sourcing: Evaluate and manage material sourcing volumes and associated costs for each plant. Vendor Management: Oversee and maintain relationships with all vendors, ensuring effective communication and collaboration. Key Sources Management: Identify and manage key sources crucial for efficient operations. Regular Supplies and Fleet Management: Coordinate regular supplies and manage fleet logistics to ensure timely deliveries. Visits bases on need. Documentation and Contracts: Handle NFA's, OLA, PO, and contracts, ensuring accuracy and compliance. VIM Clearance and Payment Coordination: Facilitate VIM clearance and coordinate payments in alignment with contractual agreements. Reconciliation Coordination: Implement reconciliation processes for efficient financial tracking. BG, Tender Documentation, and BID Preparation: Manage Bank Guarantees, prepare tender documentation, and participate in BID preparation. Price Approvals and Negotiation: Obtain price approvals and engage in negotiation processes with vendors. Quality Reports Study: Analyse quality reports and convey relevant information to vendors for implementation

Technical Competencies

Daily volume and cost monitoring,Key Sources Management:,Price Approvals and Negotiation,Compliance

Qualifications and Experience

Education: B.E/ B. Tech Total Year of Experience: 15 Years