Clinical Supply Coordinator

Job Overview

Essential Functions

• Ability to work independently and proactively to ensure that the supply of all trial materials is delivered to the right place at the right time
• Support maintenance of demand forecasts and packaging plans so that packed clinical supplies are readily available in accordance with the project requirements
• Assist in planning and paperwork for packaging campaigns with the assigned vendor and provide support to ensure on-time delivery
• Manage vendor Work Order, Change Order and Purchase Order progression upon Clinical Supply Chain Manager approval to move forward with quote
• Monitor, and where necessary, update study assigned Interactive Response Technology (IRT) systems to ensure study inventory is effectively managed
• Support the Clinical Supply Chain Manager with the execution of a clinical supply plan
• Provide ongoing budget tracking activities so that projects are run efficiently and in accordance with client approved quotations
• Provides administration support to the Clinical Trial Supplies team where required
• Participate in client and vendor related meetings where necessary to discuss Clinical Supply Chain topics or status updates
• Remain up to date in all GxP and regulatory requirements applicable to the role
• Maintains 100% compliance on all assigned training and applies learnings to everyday practice
• SOP, Project Instruction, Work Instruction creation and updates
• Monitor shared mailboxes
• Second person verification checks for specified processes
• Manage communications between vendor and IQVIA where applicable including capture of meeting minutes etc.
• Provides administration to support Clinical Supply Chain Manager with Temperature Excursions reported to the IQVIA Clinical Trial Supplies team
• Be responsible for and a subject matter expert in the IQVIA resource hours reporting process (EAC)
  

Qualifications

• High School Diploma or equivalent
• Typically requires 0 - 2 years of prior relevant experience.
  

Or IRT Functions (Preferred Not Essential).

• Proficient in Microsoft Office (Word, Excel, Powerpoint etc.)