Business Executive Assistant

Role Overview

Business Executive Assistant

Key Responsibilities

Tender & Documentation Support

• Prepare, compile, and coordinate

  tender documents

  , RFPs, EOIs, and bid submissions.
• Ensure timely submission of tenders with complete documentation and compliance to bid requirements.
• Maintain records of tenders, submissions, clarifications, and outcomes.

MIS & Reporting

• Prepare and maintain

  MIS reports

  , trackers, and dashboards related to business development activities.
• Track leads, opportunities, pipeline status, and follow-ups.
• Provide regular updates and insights to the Business Development Head.

Executive & Administrative Support

• Manage calendars,

  fix appointments

  , and coordinate meetings with clients and internal stakeholders.
• Handle

  follow-ups

  , reminders, and action tracking on behalf of the Business Development Head.
• Arrange

  travel bookings

  , including air/rail tickets, accommodation, and itineraries.

Coordination & Communication

• Act as a point of contact between the Business Development Head and internal teams and external stakeholders.
• Coordinate with sales, finance, legal, and operations teams for bid-related and business activities.
• Ensure timely flow of information and effective communication.

Candidate Profile

Experience & Qualifications

• Minimum

  5 years of experience

  in an Executive Assistant or Business Support role, preferably supporting Business Development or Sales leadership.
• Strong hands-on experience in

  tender preparation and documentation

  is mandatory.
• Graduate in any discipline.

Key Skills & Competencies

Strong organizational and multitasking abilities

• Excellent follow-up and coordination skills
• Proficiency in MS Excel, PowerPoint, and Word
• Good communication and interpersonal skills
• High attention to detail and deadline-oriented
• Ability to handle confidential information

Language Skills

• Proficiency in English and Hindi is mandatory

  (spoken and written).

Send your resume to sudhaya.k@refex.co.in or whatsapp - 75501 12776 (No Calls Please)

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