Back Office Executive

Job Title: Back Office Executive

Location : Vadodara

Job Summary:

We are seeking a detail-oriented and proactive Back Office Executive with experience in transportation and logistics operations. The ideal candidate should be capable of handling multiple tasks efficiently, supporting front-line operations, and ensuring smooth backend coordination for fleet, documentation, and communication tasks.

Key Responsibilities:

• Transportation Coordination:
• Monitor and track fleet movement and trip schedules.
• Coordinate with drivers, transport vendors, and dispatch teams.
• Maintain records of vehicle usage, fuel, and maintenance.
• Documentation & Data Management:
• Prepare and maintain transport-related documentation such as LR (Lorry Receipts), PODs, invoices, delivery challans, etc.
• Update transport and logistics data in ERP/Excel systems.
• Ensure timely and accurate reporting to management.
• Multitasking & Administrative Support:
• Handle inbound and outbound communication (email/calls) with clients, vendors, and internal teams.
• Assist in inventory and warehouse coordination when required.
• Manage schedules, reports, and assist in compliance tasks.
• Issue Resolution:
• Assist in resolving transport-related issues such as delays, route mismatches, or document discrepancies.
• Coordinate with stakeholders to ensure customer satisfaction and timely delivery.

Key Skills & Requirements:

• Proven experience (1+ years) in a transportation/logistics back-office role.
• Strong multitasking and organizational skills.
• Proficient in MS Office (especially Excel, Word) and basic ERP tools.
• Familiarity with transport documentation and operations workflow.
• Good communication skills – written and verbal.
• Ability to work under pressure and meet deadlines.
• Diploma or Bachelor’s Degree in Business, Logistics, or related field preferred.

Job Type: Full-time

Pay: ₹12,000.00 - ₹15,000.00 per month

Work Location: In person