Assistant Registrar

To provide comprehensive administrative, clerical, and operational support to the Office of the Registrar to ensure efficient execution of its functions and responsibilities in alignment with institutional goals and regulatory compliance.

Key Responsibilities:

• Documentation & Data Management:
• Assist in the compilation and submission of statutory data and reports to authorities and stakeholders as per timelines.
• Ensure accuracy and compliance in the handling of institutional data and maintain confidentiality of sensitive information.
• Work in coordination with administrative authorities.
• Promptly act on files and proposals received from university sections or authorities.
• Ensure timely movement and processing of documents as per institutional protocols.
• Departmental Support:
• Assist departments/faculties/centres with administrative support such as:
• - Maintenance of student records.
• - Processing of admissions and examination-related documentation.
• - Management of office stock, equipment, and correspondence.
• - Compilation and submission of data required for audits, inspections, or reviews.
• Financial & Budgetary Support (if applicable):
• Assist in preparation of budgets, financial documentation, processing of bills, and maintenance of book of accounts.
• Support audit preparation and submission of utilization certificates to appropriate funding bodies.
• General Duties:
• Ensure transparency, accuracy, and adherence to university rules and regulations.
• Avoid submission of misleading or distorted notes and uphold institutional integrity at all times.
• Perform any additional duties as may be assigned from time to time by the Registrar or senior officials.

Other Responsibilities:

• Executive Assistance:
• Work closely with the Registrar in handling confidential communications, preparing itineraries, and drafting agendas and minutes of meetings.
• Draft and manage official correspondence, acknowledgement letters, and personal communications as directed.
• Maintain the Registrars calendar and provide timely reminders of upcoming meetings and commitments.
• Administrative Support:
• Assist in daily office activities including documentation, filing, and records management.
• Maintain all files and records with accuracy and confidentiality.
• Prepare notes, drafts, proposals, and submit them to the Registrar for approval in a time-bound manner.
• Maintain a personal register for file movement and status tracking.
• Meeting & Communication Coordination:
• Compile agendas, circulate meeting notices, and coordinate the scheduling of various committee and departmental meetings.
• Record and prepare minutes for official meetings and follow up on action items.
• Communicate information, circulars, and instructions from senior officers to relevant departments and faculty.
• Required Skills & Qualifications:
• Bachelor's degree in any discipline (Masters degree preferred).
• Proficient in office tools (MS Office, Excel, Email handling).
• Strong communication (written and verbal) and interpersonal skills.
• High degree of discretion in handling confidential information.
• Organized, efficient, and detail-oriented.

Job Type: Full-time

Pay: ₹20,000.00 - ₹60,000.00 per month

Benefits:

• Cell phone reimbursement
• Leave encashment
• Paid sick time

Schedule:

• Day shift

Supplemental Pay:

• Performance bonus
• Yearly bonus

Work Location: In person