Assistant Project Manager

• Assist with project coordination from proposal through closure, ensuring tasks are completed on time and within scope.
• Maintain project documentation, trackers, and dashboards for accurate reporting.
• Support financial processes, including invoicing schedules, accruals, and cost tracking.
• Facilitate meeting logistics, prepare agendas/minutes, and follow up on action items.
• Help enforce health, safety, and compliance standards across project activities.
• Collaborate with internal teams and subcontractors to keep deliverables on track.
  

Required

• Bachelor’s degree in Engineering, Environmental Science, Business, or related field (or equivalent experience).
• 2–4 years of experience in project coordination or project management support.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite and ability to learn project management tools.
• Excellent written and verbal communication skills; ability to work in a fast-paced environment.
  

Preferred

• Experience in environmental consulting, engineering, or sustainability projects.
• Familiarity with financial tracking, invoicing, and subcontractor coordination.
• Exposure to cost estimation tools and project governance processes.
• Certifications such as CAPM or progress toward PMP.
  

• Proposal Phase: Assist with subcontractor vetting, cost estimate preparation, and project plan development.
• Contract Phase: Organize documentation, support project setup, and ensure governance requirements are met.
• Start-Up Phase: Coordinate kick-off meetings, invoicing schedules, and health & safety documentation.
• Implementation Phase: Track progress, update schedules, monitor scope changes, and maintain risk/issue logs.
• Delivery & Closure: Support technical reviews, ensure timely deliverable submission, and assist with invoicing and collections.