Assistant Manager - HR & Admin

Job Summary:

The Assistant Manager - HR & Admin will be responsible for overseeing key HR functions, including recruitment, employee relations, compliance with labour laws, training, performance management, administration facility, transportation management, canteen facility management and overall HR + Admin operations. The role focuses on aligning HR strategies with business goals to foster a positive work environment and enhance employee engagement in a manufacturing setup.

Key Responsibilities:

Recruitment & Onboarding

• Manage end-to-end recruitment processes, including job postings, screening, interviewing, and onboarding.
• Collaborate with department heads to understand manpower requirements and develop recruitment strategies.
• Ensure timely induction and orientation programs for new hires.

HR Operations

• Maintain and update employee records in HR systems.
• Oversee attendance, payroll processing, and leave management in coordination with the payroll team.
• Ensure compliance with HR policies and standard operating procedures.

Compliance & Labour Laws

• Ensure compliance with applicable labour laws, such as the Factories Act, Industrial Disputes Act, Provident Fund Act, and ESIC.
• Handle statutory compliances, including filing returns and managing audits related to labour laws.
• Liaise with government authorities for inspections and compliance matters.

Employee Engagement & Relations

• Address employee grievances and foster a harmonious work environment.
• Plan and implement employee engagement activities, such as events, recognition programs, and feedback initiatives.
• Support disciplinary procedures and conflict resolution.

Performance Management & Training

• Support the implementation of performance appraisal systems, including goal setting and feedback sessions.
• Identify training needs and organize development programs for employees at all levels.
• Monitor the effectiveness of training and provide regular updates to management.

HR Strategy & Reporting

• Assist in designing HR strategies aligned with business objectives.
• Prepare and present reports on HR metrics, such as turnover, engagement, and performance.
• Drive initiatives for continuous improvement in HR processes.

Administration & Facility Management

• Oversee office administration, housekeeping, security, transport, and canteen management.
• Manage vendor contracts for admin-related services and ensure timely renewals.
• Ensure workplace safety, hygiene, and compliance with statutory norms.
• Monitor company assets, office supplies, and infrastructure maintenance.
• Coordinate with external agencies for facility-related matters.
• Maintain visitor management system and overall office discipline.

Key Skills & Competencies:

• In-depth knowledge of Administration facility management, labour laws and HR compliance.
• Strong interpersonal and communication skills.
• Ability to handle multiple priorities and manage time effectively.
• Proficiency in HR software and MS Office tools.
• Problem-solving and decision-making abilities.

Qualifications:

• Bachelors/Masters degree in Human Resources, Business Administration, or a related field.
• 6+ years of HR experience, preferably in a manufacturing environment.
• Certification in HR (e.g., SHRM, CIPD) is a plus.

Additional Requirements:

• Willingness to travel occasionally for compliance or training purposes.
• Strong understanding of the challenges in HR management within a manufacturing setup.