Assistant Manager - Administration

About Company: PS Group is a major, trusted real estate developer in Kolkata, India, founded in 1985 by Pradip Kumar Chopra and Surendra Kumar Dugar, known for transforming the city's skyline with over 150 completed luxury residential, commercial, and retail projects, focusing on sustainable, green developments with modern amenities, earning numerous awards and building a strong reputation for quality and on-time delivery.

Department: Administration
Location: Corporate OfficeReporting To: Manager – Administration / Head HR & Admin (H3)

Role Overview

The Assistant Manager – Administration is responsible for corporate office and project office administrative operations, including facility management, vendor coordination, office services, security support, and administrative compliance. The role ensures seamless day-to-day functioning and supports business continuity within a real estate corporate environment.

Key Responsibilities

1. General Administration

• Manage daily corporate office administration activities.
• Ensure smooth functioning of facilities, housekeeping, pantry, and maintenance.
• Oversee office supplies, stationery, assets, couriers, and utilities.
• Manage travel arrangements, guest coordination, and official logistics.

2. Facility & Office Management

• Oversee upkeep of corporate and project office facilities.
• Maintain AMC schedules and facility compliance.
• Coordinate with building management for utilities, parking, and service requirements.

3. Vendor & Contract Management

• Identify, evaluate, and onboard vendors/service providers.
• Manage AMCs, service agreements, negotiations, and renewals.
• Monitor SLAs and ensure quality service delivery.

4. Compliance & Documentation

• Maintain admin documentation, agreements, and vendor files.
• Manage insurance renewals, licenses, and commercial registrations.
• Ensure adherence to administrative policies and SOPs.

5. Cost Control & Budgeting

• Prepare and track administration budgets.
• Implement cost-saving measures in office administration.
• Monitor expenditures and optimize overheads.

Skills & Competencies

• Strong administrative planning and coordination.
• Good vendor negotiation and procurement understanding.
• Knowledge of facility and office management systems.
• Effective communication and interpersonal skills.
• Strong operational discipline and documentation skills.

Preferred Industry Experience

• Real estate corporate environment
• Construction / Hospitality

Qualifications

• Graduate / Technical Qualification (Preferred: Business Administration / Facilities Management)
• 5–8+ years of administration experience, including 2–3 years in a supervisory role

Technical Skills

• MS Office (Excel, Word, PowerPoint)
• Exposure to facility/commercial systems
• Working knowledge of security and compliance norms

Key Behavioral Attributes

• Accountability and ownership
• People management capability
• Strong time management
• Problem-solving attitude
• Vendor handling efficiency

Job Type: Full-time

Pay: ₹600,000.00 - ₹800,000.00 per year

Benefits:

• Health insurance
• Provident Fund

Application Question(s):

• What is your Expectation ?
• How many years of experience do you have in General Administration , Facility & Office Management ,Vendor Management ?
• What is your current CTC , Notice period ?

Location:

• Kolkata, West Bengal (Required)

Work Location: In person