Assistant Manager - Administration

Responsibilities

1. Learning, Systems Team Development :

• Design administrative work from people-dependent to process-driven structures
• Design and strengthen systems and processes to improve efficiency, consistency, and effectiveness across functions
• Own and implement learning and development initiatives for the Admin team, aligned to organisational needs
• Coach and support the distributed Admin POC team of ~7 members geographically, fostering capability and accountability

2. Happy and Productive Workspaces :

• Ensure Antarang offices across locations are clean, happy places with amenities and equipment for productive work
• Ensure all our office spaces embody Antarang values and brand while also retaining their unique culture
• Create streamlined structures and processes to ensure smooth functioning of Admin teams across geographies with quality expectations being met
• Identify and finalize new office spaces across locations as required within given timelines.

3. Vendor Management and Program Support :

• Create robust systems to identify vendors across locations
• Ensure we have a database of diverse vendors across locations that ensure efficiency as well as cost optimization
• Ensure Programs team is provided prompt support for ease of operations

4. IT infrastructure and Support :

• Identify needs and create guidelines for procurement of all IT and Tech assets
• Ensure all assets are provided within TAT and maintained as per guidelines
• Ensure IT related support is provided in a timely and effective manner while also optimizing costs

5. Materials Management :

• Work closely with Program team to ensure workbooks and all student materials are printed and distributed within timelines while also optimizing costs
• Ensure we have adequate and cost effective storage space across locations for student materials
• Work closely with Programs to create a streamlined process for materials management year on year.

6. Event Management :

• All Antarang or team events are provided timely support and material as required
• Venues are identified and deals negotiated to ensure cost saving while upholding branding and values at the same time.

Profile Requisites

• Graduate in any field
• 5+ years of experience in a similar role, ie managing administration (team management exp mandatory)
• Passionate about working in and working for low income communities
• Excellent relationship building and operational skills
• Attention to detail and commitment to timelines
• Willingness to go above and beyond to get things done

What s In it for you

• Opportunity to directly contribute to storytelling and communications in the social impact sector
• Exposure to digital content strategies, internal and external communications, and campaign execution
• Ownership of projects, creative initiatives, and skill development in a growing communications team
• A vibrant, mission-driven workplace culture that values care, accountability, and continuous learning
• Trainings in professional communications, storytelling, and digital content creation.