VIBE Realty Estate Services Pvt Ltd

Job Summary The Administration Manager is responsible for overseeing and managing the organization’s administrative functions to ensure smooth day-to-day operations. This role involves facility management, vendor coordination, policy implementation, office administration, and supporting overall organizational efficiency. Key Responsibilities 1. Administrative & Office Operations Oversee day-to-day administrative operations across corporate office and project sites Implement and maintain administrative policies, SOPs, and internal controls Ensure smooth coordination between head office, site offices, and external stakeholders 2. Facility & Site Administration Manage office premises, site offices, utilities, housekeeping, security, and maintenance Coordinate setup and closure of project/site offices Ensure safety, cleanliness, and compliance at office and project locations 3. Vendor & Contract Management Identify, onboard, and manage vendors for facilities, housekeeping, security, travel, logistics, and maintenance Negotiate service contracts and SLAs to ensure cost efficiency and service quality Monitor vendor performance and resolve service-related issues 4. Support to Sales & Project Teams Provide administrative support to sales offices, channel partners, and site teams Coordinate client visits, site logistics, and meeting arrangements Assist in organizing project launches, events, and promotional activities 5. Budgeting & Cost Control Prepare and manage administrative budgets for offices and project sites Track expenses and implement cost-control measures Approve invoices and coordinate with finance for timely payments 6. Team Management Supervise and guide administrative staff, front office executives, and site admin personnel Allocate tasks, monitor performance, and ensure team productivity 7. Records & Documentation Maintain organized records of contracts, vendors, assets, and administrative files Ensure confidentiality and proper document management practices Qualifications & Experience Bachelor’s degree in Business Administration, Management, or a related field 4–6 years of experience in administration, preferably within real estate, construction, or infrastructure sectors Experience handling multiple sites and coordinating with external authorities Job Type: Full-time Pay: ₹40,000.00 - ₹50,000.00 per month Benefits: Cell phone reimbursement Health insurance Provident Fund Education: Bachelor's (Preferred) Experience: Admin: 4 years (Preferred) Work Location: In person