Assistant Manager - Administration

Overall Responsibility:

Ensure smooth functioning of terminal administration, facility operations, manpower supervision, security, compliance, logistics support, and daily operations at the cargo/logistics park.

1. Facility & Infrastructure Management

• Oversee warehouses, container yards, paved areas, rail siding, and office facilities.
  
• Ensure availability of utilities (electricity, water, diesel, lighting, CCTV).
  
• Coordinate civil/electrical/mechanical maintenance and AMCs.
  
• Monitor container parking, yard cleanliness, and warehouse upkeep.
  

2. Vendor & Contract Management

• Manage vendors for housekeeping, security, transport, repairs, equipment, and drivers.
  
• Issue POs, verify bills, negotiate rates, and maintain AMC contracts (CCTV, fire systems, weighbridges, forklifts, generators).
  

3. Manpower & Shift Management

• Supervise admin staff, security guards, housekeeping teams, drivers, yard labour.
  
• Prepare shift rosters for 247 operations and ensure manpower readiness.
  
• Coordinate with HR for attendance, overtime, and discipline.
  

4. Operational Support

• Support import, export, and empty-container operations with required arrangements.
  
• Coordinate with warehouse managers, yard supervisors, and CFS operations teams.
  
• Ensure smooth truck movement, container handling, and rail-rake operations.
  

5. Compliance & Statutory Requirements

• Ensure compliance with Customs, JNPT/Port Trust, fire safety, labour norms, and environmental guidelines.
  
• Conduct safety audits, fire drills, and maintain statutory records (S&E, PF/ESIC, labour registers).
  

6. Security & Safety Management

• Supervise security agency for yard gates, container/truck movement, visitor control, and night patrolling.
  
• Monitor CCTV, access control, fire extinguishers, and emergency systems.
  
• Handle incident reporting and emergency responses.
  

7. Administration & Documentation

• Manage office supplies, fleet vehicles, visitor arrangements, meeting facilities.
  
• Maintain documentation for contracts, licences, AMCs, vendor files, and admin records.
  

8. Coordination With Authorities

• Liaise with Customs, JNPT/port authorities, police, and local bodies.
  
• Support audits, inspections, and regulatory clearances.
  

9. Budgeting & Cost Control

• Prepare and monitor admin budgets (manpower, housekeeping, repairs, utilities).
  
• Implement cost-control measures and maintain MIS (expenses, manpower, maintenance logs).
  

10. Additional Support

• Manage fleet/transport operations and driver allocation.
  
• Coordinate VIP visits, management meetings, and inspections.
  
• Ensure availability of equipment supporting CFS operations (forklifts, reach stackers, etc.).