Assistant Engineering Manager

Overview:

We are seeking a proactive and experienced Engineering & Facility Operations Manager to oversee the physical infrastructure and maintenance of our co-working spaces. The ideal candidate will manage day-to-day engineering operations, ensuring smooth facility performance, safety compliance, and high service standards for all members. This role is crucial in maintaining an inviting, functional, and sustainable environment across all shared workspaces.

Key Responsibilities

Managing Facility Operations and Budgets

• Oversee all building systems including HVAC, plumbing, electrical, water treatment, and general infrastructure within the co-working facilities.
• Ensure compliance with safety, building, fire, and health regulations across all locations.
• Monitor and optimize energy usage and utility performance; implement cost-effective strategies for energy conservation.
• Develop and manage the annual maintenance budget, including capital expenditures and long-term planning.
• Schedule, assign, and monitor preventive and corrective maintenance tasks using a work order management system.
• Manage vendor relationships and service contracts for building maintenance, repair, and enhancements.

Infrastructure and Project Management

• Lead planning and execution of space fit-outs, upgrades, and minor construction projects to support evolving business needs.
• Coordinate with contractors, architects, and service providers for timely and quality completion of renovation or installation work.
• Conduct regular site inspections to ensure facility standards are upheld and potential issues are addressed promptly.
• Support expansion efforts by evaluating new site conditions and technical requirements.

Safety and Compliance

• Maintain all building certifications, licenses, and safety systems including alarms, fire suppression, and emergency response infrastructure.
• Lead the safety and emergency preparedness plans, training on evacuation protocols, and regular drills.

Customer & Member Experience

• Work closely with community managers to ensure the physical space supports a high-quality member experience.
• Address member complaints related to facility issues swiftly and professionally.
• Collaborate with internal teams to drive improvements based on feedback and facility usage patterns.

Inventory & Asset Management

• Maintain an accurate inventory of parts, tools, and supplies.
• Recommend upgrades, replacements, and procurement of equipment and furnishings to maintain modern and fully functional workspaces.
  

Education and Experience

• High school diploma or GED with minimum 4-5 years of experience in facility management, building engineering, or a related technical field; or
• Associate’s or Bachelor's degree in Engineering, Building Management, or a related discipline with at least 1 year of experience.
• Technical training or certification in HVAC-R, electrical, plumbing, or facility systems preferred.