Job
Description
JLL supports the Whole You, personally and professionally.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
Analyst - Abstractions
JBS Lease Administration (Gurugram)
Reporting to: Team Lead/Assistant Manager Lease Administration
Key Stakeholders: Account managers, Hub Leads, Clients and their teams
Direct Reports: Nil
Duties & responsibilities
Liaise with internal parties to obtain appropriate lease documentation
Manage document workflow to ensure team responsibilities are completed in a timely manner
Work closely with colleagues within other Lease Administration teams to ensure workload is completed in a timely and accurate manner and escalate issues where required
To abstract critical and key information from leases and other contract
documentation;
To transfer or abstract information into various lease and portfolio database systems;
To Cross Check and verify Abstracts and System Data;
To verify and review System Reports and System Data for Accuracy and Completeness;
To perform Lease Document Matching and Review for completeness to be able to Abstract;
Accurately record Lease Documents information into Master Document Control Log / Document Trackers
Work closely with internal Stakeholders to resolve Document/Abstraction related queries
Review landlord invoices to ensure adherence to lease requirement
Prepare area, cost-schedule and events variance reports for validation projects
Ensure our processes and procedures are maintained to ensure adherence with all internal and external compliance policies
Other responsibilities may include;
Assisting with Database Report preparation and circulation;
Provide monthly standard and/or adhoc reports according to agreed reporting calendar within a timely and accurate manner
Sourcing documents and portfolio information;
Recording received documentation and information;
Identifying queries, data gaps and missing information;
Work closely with the Compliance Team to remediate any Audit Anomalies;
To perform Compliance Required Activities
Performance objectives
Ensure the agreed KPI’s (Productivity, Quality and Turn Around Time) are met;
Where Database Reporting is to be done; ensure the agreed Reporting KPI’s are met
Provide excellent service to Internal Stake Holders
Key skills
Sound computer skills in Microsoft Office (MS Excel, Outlook)
Excellent Typing speed will be preferred
Must have an excellent command and be highly proficient in spoken and written English,
Strong organizational and interpersonal skills
Prioritise work within tight operational deadlines
Flexibility/Adaptability: Readiness to change, receptivity to new ideas
Should be able to deal with day to day stress and effectively manage self and other emotions
Able to provide solutions and strategies for client needs and concerns when required
Attention to details, high on Workplace Ethics and Integrity
Innovative thinking
Interest in Reading, strong comprehension and paraphrasing skills
Self-motivated and a strong team player
Employee specification
Graduate in any stream (Law degree, English (H), Political Science (H) will be preferred)
0-3 years relevant/corporate work experience
Knowledge of real estate leases would be an added advantage
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL –
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
