Analyst - Abstractions

Duties & responsibilities

• Liaise with internal parties to obtain appropriate lease documentation
• Manage document workflow to ensure team responsibilities are completed in a timely manner
• Work closely with colleagues within other Lease Administration teams to ensure workload is completed in a timely and accurate manner and escalate issues where required
• To abstract critical and key information from leases and other contract

documentation;

• To transfer or abstract information into various lease and portfolio database systems;
• To Cross Check and verify Abstracts and System Data;
• To verify and review System Reports and System Data for Accuracy and Completeness;
• To perform Lease Document Matching and Review for completeness to be able to Abstract;
• Accurately record Lease Documents information into Master Document Control Log / Document Trackers
• Work closely with internal Stakeholders to resolve Document/Abstraction related queries
• Review landlord invoices to ensure adherence to lease requirement
• Prepare area, cost-schedule and events variance reports for validation projects
• Ensure our processes and procedures are maintained to ensure adherence with all internal and external compliance policies

Other responsibilities may include;

• Assisting with Database Report preparation and circulation;
• Provide monthly standard and/or adhoc reports according to agreed reporting calendar within a timely and accurate manner
• Sourcing documents and portfolio information;
• Recording received documentation and information;
• Identifying queries, data gaps and missing information;
• Work closely with the Compliance Team to remediate any Audit Anomalies;
• To perform Compliance Required Activities

Performance objectives

• Ensure the agreed KPIs (Productivity, Quality and Turn Around Time) are met;
• Where Database Reporting is to be done; ensure the agreed Reporting KPIs are met
• Provide excellent service to Internal Stake Holders

Key skills

• Sound computer skills in Microsoft Office (MS Excel, Outlook)
• Excellent Typing speed will be preferred
• Must have an excellent command and be highly proficient in spoken and written English,
• Strong organizational and interpersonal skills
• Prioritise work within tight operational deadlines
• Flexibility/Adaptability: Readiness to change, receptivity to new ideas
• Should be able to deal with day to day stress and effectively manage self and other emotions
• Able to provide solutions and strategies for client needs and concerns when required
• Attention to details, high on Workplace Ethics and Integrity
• Innovative thinking
• Interest in Reading, strong comprehension and paraphrasing skills
• Self-motivated and a strong team player

Employee specification

• Graduate in any stream (Law degree, English (H), Political Science (H) will be preferred)
• 0-3 years relevant/corporate work experience
• Knowledge of real estate leases would be an added advantage