Posted:12 hours ago|
Platform:
Work from Office
Full Time
Title:
Administrative Specialist IV
Overview
KBR Sustainable Technology Solutions (STS) provides holistic and value-added solutions across the entire asset life cycle. These include world-class licensed process technologies, differentiated advisory services, deep technical domain expertise, energy transition solutions, high-end design capabilities, and smart solutions to optimize planned and operating assets. Job Title Administrative Specialist. Summary Section The role reports to Director BD and involves support from the sales department and Manager (Director BD). The roles possess considerable autonomy in completing projects for immediate supervisor. Assignments generally include such types of work as preparing complex reports and maintaining complicated records requiring careful selection, classification, or compilation of information from several sources. Requires ability to perform numerical, statistical, and/or financial analysis. Applies common sense understanding to execute written or oral instructions. Required ability to communicate effectively with internal and external clients. Responsibilities: Travel arrangements: Booking flights, hotels, and car services in coordination with Admin team and Travel Agency while following the well-laid-out and documented guidelines. Meeting management: Taking notes, arranging meeting rooms, Arranging catering and refreshments for meetings and events. Expense management: Preparing and reconciling expense reports, processing invoices and ensuring timely payments. Document management: Drafting, editing, and organizing documents such as reports, presentations, memos and maintaining and updating invoice records in Excel. Calendar management: Scheduling meetings, appointments, and events. Communication: Answering phones, screening & drafting emails, and responding to inquiries. Event management: Planning and coordinating events such as workshops and conferences. Project management: Assisting with special projects, research, and analysis. Record keeping: Maintaining records and databases Other tasks: Coordination with employees, leaders and teams, and running errands. Limited travel would be required. Qualifications including Required Education, Experience, & Skills: Strong organizational and multitasking abilities. Excellent communication and interpersonal skills. Proficiency in Microsoft Office Suite, particularly Excel and Power Point. Hands on Experience/Exposure to CRM system is preferred. Ability to work independently and as part of a team. Attention to detail and problem-solving skills. Preferred Qualifications Education, Experience, & Skills: Minimum Experience Required 5-10 Years in Administration & Facilities. Decarbonization Energy Transition Sustainability Belong. Connect. Grow. with KBR!
Kellogg Brown & Root (KBR)
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