Administrative Executive

Job Title

Job Summary

We are seeking a detail-oriented and proactive Admin Executive to join our team. The ideal candidate will oversee administrative tasks, ensure smooth office operations and support project teams to meet deadlines and goals effectively.

Key Responsibilities

1.     Office Administration:

·        Manage daily office operations and ensure all administrative tasks are completed efficiently.

·        Maintain and update physical and digital records, including contracts and permits.

·        Handle correspondence, scheduling and meeting arrangements.

2.     Vendor & Resource Management:

·        Coordinate with vendors, suppliers and contractors for office and project needs.

·        Maintain inventory and ensure timely procurement of materials and supplies.

3.     Compliance & Documentation:

·        Ensure all legal and compliance documents for the office and project sites are up-to-date.

·        Prepare reports and presentations for management as required.

4.     Coordination & Communication:

·        Liaise with project managers, engineers and site teams to ensure smooth communication.

·        Follow up on project documentation, approvals and deadlines.

5.     Facility Management:

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·        Ensure compliance with health, safety and environmental standards.

Key Skills & Qualifications

• Bachelor’s degree in Business Administration, Management, or a related field.
• 2+ years of experience in an administrative role.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint).
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Knowledge of construction processes and documentation is a plus.

Key Competencies

• Attention to detail.
• Problem-solving and critical thinking.
• Time management and ability to meet deadlines.
• Team player with strong interpersonal skills.