Administrative Executive

Job Description

1. Administrative Support: Provide comprehensive administrative support to a team of 200+ professionals. Assist in maintaining a well-organized and efficient office environment. 2. IT Hardware Management: Oversee IT hardware management, including distribution and purchases for the entire team. Ensure the availability and maintenance of IT resources. 3. Purchase Order Management: Raise purchase orders, track budgets, and maintain data sheets for various departments. Assist in the procurement process and budget monitoring. 4. Tools and Systems Management: Handle various tools and systems related to Human Resources, Recruitment, and Finance. Ensure efficient utilization and assist with problem resolution. 5. Seating/Location Management: Assign seats and manage internal movements for the entire team. Optimize workspace allocation and internal logistics. 6. Event and Off-site Management: Coordinate the purchase of supplies, organize off-site events, meetings, and morale-boosting outings. Contribute to successful event planning and execution. 7. Executive Visits Management: Manage end-to-end arrangements for executive visits, including travel, accommodations, and scheduling. Provide a warm and professional welcome to visiting executives. 8. Data Collation and Sharing: Collect and maintain data related to team members' t-shirt sizes, birthdays, addresses, and contact details. Share data with other departments as needed. 9. Interdepartmental Collaboration: Collaborate closely with various departments, including Human Resources, Finance, Recruiting, and the US counterpart. Ensure the seamless execution of administrative functions. 10. Executive Support: Assist managers with end-to-end travel coordination, raising expenses, and addressing their requests. Manage their calendars effectively. Show more Show less