Administrative Associate - Level III - Finance

Description

Key Responsibilities

• Manage the India CFO’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Coordinate with external stakeholders such as financial analysts, auditors, and consultants on behalf of the CFO.
• Prepare and manage documentation, reports, and presentations for internal and external use.
• Conduct research and compile data for reports and decision-making.
• Handle correspondence, arrange conference calls, and manage meeting logistics.
• Respond to or redirect inquiries from internal and external sources in a professional and timely manner.
• Support vendor and supplier payment documentation and coordinate with accounts payable.
• Maintain departmental records, policies, and procedures.
• Participate in business improvement initiatives and departmental projects.
• Act as an informal resource and mentor for less experienced administrative staff.
  

Responsibilities

Qualifications:

• High school diploma or equivalent required; additional administrative or business certifications are a plus.
• This position may require licensing for compliance with export controls or sanctions regulations.
  

Core Competencies

• Action Oriented: Takes initiative and handles challenges with energy and urgency.
• Effective Communication: Delivers clear, concise communication tailored to different audiences.
• Customer Focus: Builds strong relationships and delivers responsive support.
• Accountability: Takes ownership of responsibilities and follows through on commitments.
• Planning & Alignment: Prioritizes tasks to align with organizational goals.
• Values Differences: Embraces diverse perspectives and fosters an inclusive environment.
  

Technical Competencies

• Data Analytics: Interprets and communicates data insights to support business decisions.
• Data Communication & Visualization: Creates clear, visual representations of data for reports and presentations.
  

Qualifications

Skills and Experience:

• Experience: 3–5 years of relevant administrative or executive support experience.
• Tools: Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word); experience with calendar and meeting management tools.
• Communication: Strong written and verbal communication skills.
• Discretion: Ability to handle confidential information with integrity and professionalism.
  

Job

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