Job
Description
3–5 years of experience as an Administrative Assistant, Secretary, or Office Coordinator. Prior experience working directly with senior management or company heads is preferred. Job stability is essential — candidates with a track record of frequent job switches will not be considered. Educational Qualification:Graduate with preferably good english skills. Key Skills Required:EXCELLENT FOLLOW-UP SKILLS – This is the most important requirement. Good command over spoken and written English is preferred. Working knowledge of MS Office, especially Excel and Word, preferably Google Sheets. Ability to multi-task, coordinate activities, and manage tasks independently. Assertiveness in dealing with internal teams and getting work done. Willingness to handle personal tasks for the Director. High levels of honesty, integrity, and reliability. Office Management: Scheduling meetings, appointments, and travel arrangements, coordinating with different departments, and sending reminders. Communication: Answering phone calls, directing emails, and drafting correspondence. Document Management: Creating, organizing, and maintaining files, preparing reports, and managing databases. Clerical Tasks: Sorting mail, preparing invoices, and handling other general office duties. Preferred Personal Profile:Resides within a 20- 30 minute commute from the office. Open to learning, being trained, and growing into a high-efficiency role. Responsibilities:Manage and coordinate the Director’s day-to-day office schedule. Track all tasks delegated by the Director and ensure timely follow-ups. Handle communication, reporting, and coordination with other departments. Assist with personal errands, bookings, reminders, and other tasks as needed. Maintain confidentiality of all sensitive information. Act as the Director’s right hand in ensuring smooth operational flow.
