Administration Executive in Jaipur

Job Description

Key Responsibilities Manage and coordinate the Director’s day-to-day office schedule. Track all tasks delegated by the Director and ensure timely follow-ups. Handle communication, reporting, and coordination with other departments. Assist with personal errands, bookings, reminders, and other tasks as needed. Maintain confidentiality of all sensitive information. Act as the Director’s right hand in ensuring smooth operational flow. Manage office tasks such as scheduling meetings, appointments, and travel arrangements. Coordinate with different departments and send timely reminders. Answer phone calls, direct emails, and draft professional correspondence. Create, organize, and maintain physical and digital files. Prepare reports and manage databases efficiently. Sort mail, prepare invoices, and handle general clerical duties. Support the Director by handling personal tasks as required. Requirements 3–5 years of experience as an Administrative Assistant, Secretary, or Office Coordinator. Prior experience working directly with senior management or company heads is preferred. Job stability is essential — candidates with a track record of frequent job switches will not be considered. Graduate, preferably with good English skills. Excellent follow-up skills – This is the most important requirement. Good command over spoken and written English is preferred. Working knowledge of MS Office, especially Excel and Word, preferably Google Sheets. Ability to multitask, coordinate activities, and manage tasks independently. Assertiveness in dealing with internal teams and getting work done. Willingness to handle personal tasks for the Director. High levels of honesty, integrity, and reliability. Resides within a 20–30 minute commute from the office. Open to learning, being trained, and growing into a high-efficiency role. About Company: Beautiful design and hand made products with exclusive hand made glass products. The company offers great employment prospect. Show more Show less