Administrative Assistant

Location: Onsite (Bangalore)

About The Role

We are seeking a highly organized and proactive Executive Assistant/Analyst based in India to support a senior executive. This role combines classic EA responsibilities with light analytical and operations support. You will be a key enabler of productivity, handling calendar management, travel coordination, expense reporting, and logistical needs with precision and discretion.

Key Responsibilities:

Calendar & Scheduling Management

• Manage complex calendars across multiple time zones

• Coordinate meetings, video calls, and appointments

• Prioritize and adjust scheduling conflicts proactively

Travel & Logistics

• Plan and book domestic and international travel (flights, hotels, transfers)

• Prepare detailed travel itineraries

• Handle travel changes and disruptions in real-time

Expense Management

• Track and manage receipts and expenses

• Prepare and submit monthly expense reports

• Ensure compliance with company reimbursement policies

Booking & Coordination Support

• Book venues, restaurants, and services as required

• Liaise with internal teams and external stakeholders for logistics

• Support event or off-site planning when needed

Analytical & Operational Support

• Assist in tracking key deliverables, KPIs, or reports

• Maintain files, databases, and contact lists

Requirements:

• Excellent organizational and multitasking skills

• Proficiency with Google Workspace (Gmail, Calendar, Sheets, Docs) or MS Office

• Experience with travel portals, expense platforms (e.g., Concur, Expensify), and calendar tools

• Strong written and verbal communication skills in English

• Ability to work independently, maintain confidentiality, and manage across time zones

About Morae Global:

Morae Global is a dynamic, high-growth organization that provides an integrated suite of solutions to corporate law departments and law firms, and partners with leading software and services providers, both within and outside the legal industry. We are a young company but are made up of seasoned professionals in the legal industry, with a focus on building productive long-term relationships with employees and clients in an environment where collaboration is encouraged, knowledge is shared freely and diversity of thought, cultures, communities, and points of view is embraced. Our team has the vision to create an effective solution for any business problem and the experience to execute that vision.