Administrative Assistant

remote typeOn-sitelocationsBengaluru, KAtime typeFull timeposted onPosted 3 Days Agojob requisition idREQ419712ROLE AND RESPONSIBILITIES
OVERALL ROLE
Client is a fast-paced, collaborative and innovation-driven environment. The requirement is for a mindset that is very hands-on, energetic, helpful and straight forward. Achieve excellence in maintenance service programs at client site, obtaining the highest possible standards and practices. Manage the scope of contracts to ensure agreed deliverables are met within the stipulated time. To provide comprehensive facility management for services to the client, with a focus on continuous improvement. Achievement of the Key Performance Indicators and Service Level Agreements targets.POSITION GOALS
To provide Administrative Assistant duties in accordance with company policies, procedures and processes. Achievement of the Key Performance Indicators and Service Level Agreement targets. ROLES AND RESPONSIBILITIES

Major Responsibilities

Maintaining the calendar on a daily, weekly, and monthly basis to RE Asia FM Manager and supporting RE Team India

International and Domestic travel arrangements.

Cab arrangements for RE Team

Maintain senior leader's agenda and assist in planning appointments, conferences etc.

Meeting rooms booking

Preparing travel and meeting agenda

Sending birthday mails and gifts to staff.

Arranging accommodation for Shell employees in STCB location On- boarding

Maintaining Distribution list of RE Team India and RE team Asia.

Plan and schedule on-site and off-site meetings, conferences, and teleconferences.

Preparing Visa invitation letter

Preparing expense report, reconciling credit card statements, or submitting billing information.

Welcomes guests and clients by greeting them, in person or on the telephone and escorting to office.

Usage and administration of departmental credit cards

Office Administration Provide general admin support where applicable, i.e complex/large scanning, printing.

Preparing and maintaining weekly occupancy report of Shell and contract staffs ( India ).

Day to day GID report maintain and update

Courier incoming and outgoing management

Purchase of RE office supplies and coordination

Applying for new GCC and GCC related queries management

RE team members concur profile and expenses management

Others

Coordinate and organize events requested by client.

Assist in the preparation of Daily reports, Weekly Report and Monthly Management Report

Emergency call support and site attendance is required

Participate in emergency evacuation procedures including crisis management and business continuity

CANDIDATE SPECIFICATIONKEY SELECTION CRITERIA
Ideal Experience

Experience in Administration Skills.

Strong Customer Service focus

Excellent people skills and ability to interact with a wide range of client staff and demands

Strong PC literacy and proven ability to manage daily activities using various systems.

Demonstrated experience with continuous improvement initiatives highly desirable

Demonstrated experience with client reporting and preparation of reports required

Key Performance Measures

Compliance with the Service Level Agreement established between Jones Lang LaSalle and (Client)

KEY STAKEHOLDERS
Senior LeadershipKey Real Estate LeadersLocation
On-site Bengaluru, KAScheduled Weekly Hours:
0. Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may contact us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page > I want to work for JLL.