Administrative Assistant

What this job involves:

Are you ready to shape a brighter way by supporting leadership excellence at JLL As the Business Administrator to the Head of Sales & Geo Lead of Consulting, you'll be pivotal in nurturing a culture of collaboration and empowerment. This dynamic position requires a professional who is resourceful, proactive and thrives in an innovative environment. You'll manage executive schedules, coordinate high-level meetings, and support strategic initiatives, all while championing inclusivity and promoting well-being. If you're looking for an opportunity to strengthen and advance your career in a globally connected team, we invite you to join us on this inspiring journey toward mutual success.

What your day-to-day will look like:

• Provide high-level executive support to the Head of Sales & Geo Lead of Consulting, ensuring seamless daily operations.
• Coordinate complex calendar management, including scheduling meetings, appointments, and travel arrangements.
• Prepare, edit, and manage communication materials, reports, and presentations with utmost confidentiality and professionalism.
• Facilitate effective communication and collaboration across teams, embodying our commitment to a culture of inclusivity and belonging.
• Assist in special projects and initiatives, identifying opportunities to enhance processes and drive efficiency.
• Support event planning and execution, ensuring all logistics meet high standards of excellence.
• Act as a liaison between the executive team and internal/external stakeholders, upholding the JLL brand and values.

Required Qualifications:

• Proven experience as an Executive Assistant or similar role in a fast-paced, complex environment.
• Strong organizational and multitasking skills, with an acute attention to detail.
• Excellent written and verbal communication skills, maintaining professionalism in all interactions.
• Proficiency in Microsoft Office Suite and other relevant technology tools.
• Demonstrated ability to handle sensitive information with discretion and confidentiality.
• Strong problem-solving skills and the ability to anticipate needs in a proactive manner.
• A collaborative mindset, eager to contribute to our culture of empowerment and thriving.

Preferred Qualifications:

• Bachelor s degree in Business Administration, Management, or a related field.
• Experience in the real estate, sales, or consulting industries.
• Previous exposure to working in a global or matrixed organization.
• Familiarity with project management tools and techniques.
• Ability to thrive in an environment that embraces change and innovation.
• A positive, optimistic approach toward challenges and a keen sense of initiative.
• Commitment to professional development and growth within JLL s expanding landscape.

Join JLL and seize the opportunity to be a catalyst for innovation and collaboration. Together, let's choose the more inspiring path toward success for our clients, our colleagues, and for you.

Here's a comprehensive list of competencies and skills required for an Executive Assistant to Head of Sales & Geo Lead of Consulting at JLL, along with a structured interview guide:

Competencies and Skills:

Advanced Administrative Skills

• Calendar management and scheduling
• Travel arrangements and logistics
• Document preparation and management
• Meeting coordination and minute-taking

Communication Excellence

• Verbal and written communication
• Interpersonal skills
• Cross-cultural communication
• Presentation skills

Technical Proficiency

• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Customer Relationship Management (CRM) software
• Video conferencing platforms (e.g., Zoom, Microsoft Teams)
• Data analysis and reporting tools

Organizational and Time Management

• Multitasking and prioritization
• Deadline management
• Project coordination
• Attention to detail

Problem-Solving and Decision-Making

• Critical thinking
• Analytical skills
• Initiative and proactivity
• Adaptability and flexibility

Industry Knowledge

• Understanding of real estate and consulting industries
• Familiarity with JLL's services and structure
• Awareness of market trends and competitors

Confidentiality and Discretion

• Handling sensitive information
• Maintaining professional boundaries
• Ethical behavior

Client Service Orientation

• Internal and external stakeholder management
• Anticipating needs
• Responsive and reliable support

Leadership Support

• Understanding executive priorities
• Representing the executive in their absence
• Facilitating decision-making processes

Emotional Intelligence

• Self-awareness
• Empathy
• Stress management
• Relationship building