Administrative Assistant

Role Overview:

We are looking for a proactive, organized, and highly dependable Executive Assistant / Administrative Assistant to support our founder in both professional and personal capacities. This role is beyond a conventional assistant position—it requires someone who can anticipate needs, manage priorities, and serve as the founder’s trusted right hand.

Key Responsibilities:

• Manage founder’s calendar, schedule meetings, and send reminders.

• Coordinate travel arrangements, bookings, and itineraries.

• Draft, review, and manage emails, documents, and communication.

• Track tasks, manage projects, and ensure deadlines are met.

• Act as a liaison between the founder and internal/external stakeholders.

• Maintain follow-up and delegation sheets with timely closures.

• Handle confidential information with discretion and integrity.

• Oversee personal tasks including appointments, errands, and household-related coordination.

• Conduct research and prepare concise summaries as required.

• Serve as a gatekeeper for calls, messages, and meeting priorities.

Requirements:

• 3-5 years of experience as an Executive Assistant, Administrative Assistant, or similar role.

• Excellent command of English (written and verbal).

• Proficiency in Microsoft Office Suite & Google Workspace.

• Strong organizational and multitasking abilities.

• Exceptional follow-up and task-tracking skills (non-negotiable).

• Familiarity with productivity-enhancing tools (AI assistants, automation tools, etc.).

• Strong working knowledge of Excel (Pivot Tables, VLOOKUP, etc.) is a plus.

• Ability to handle confidential information with utmost discretion.

• Preference for candidates with stable job history.

• Honest, self-driven, and willing to go the extra mile.

Education:

• Bachelor’s degree in Business Administration, Management, or related field.

• Secretarial college background or relevant certifications is a plus.