Administrative Assistant

Job Title: Admin Assistant

Location: Hyderabad

Experience Required: 2–7 years

Employment Type: Full-time

Department: Administration / Executive Support

Job Summary:

We are seeking a proactive and detail-oriented Administrative Assistant to provide comprehensive administrative and executive support to our leadership and broader teams. The ideal candidate will have hands-on experience in travel management, calendar coordination, and effective stakeholder engagement. You will be the linchpin in ensuring seamless day-to-day operations and high-level interactions.

Key Responsibilities:

Travel Management:

• Plan and coordinate domestic and international travel, including flights, accommodations, visa processing, and itineraries.

• Manage travel budgets and expense reports in line with company policies.

Calendar & Scheduling Management

• Maintain complex calendars, schedule meetings, and coordinate appointments across multiple time zones.

• Prioritize scheduling conflicts and ensure optimal use of executive time.

Stakeholder & Executive Interaction:

• Liaise professionally with internal and external stakeholders, including senior business leaders, clients, and vendors.

• Act as a point of contact for cross-functional teams and leadership.

Meeting & Event Coordination:

• Organize and support meetings, conferences, and team events, including agenda preparation, logistics, and follow-ups.

Administrative Support:

• Handle confidential information with discretion.

• Prepare documents, presentations, and reports as needed.

• Manage office supplies and coordinate with facility management when necessary.

Qualifications & Skills:

• Bachelor’s degree preferred or equivalent practical experience.

• 2–7 years of proven experience in administrative or executive assistant roles.

• Proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint); experience with scheduling tools like Google Calendar, Zoom, and Microsoft Teams.

• Strong organizational and multitasking skills with a keen eye for detail.

• Excellent written and verbal communication skills.

• Professional demeanor and strong interpersonal skills.

• Ability to work independently and handle high-pressure situations with a calm, solution-oriented approach.

• Preferred Qualifications:
• Experience working in a corporate or multinational environment.

• Familiarity with travel booking tools and expense management systems (e.g., Concur, SAP).

• Experience supporting senior executives or leadership teams.