Administration Operations Manager

Job Description

bebo Technologies is a leading complete software solution provider. bebo stands for 'be extension be offshore'. We are a business partner of QASource, inc. USA[www.QASource.com]. We offer outstanding services in the areas of software development, sustenance engineering, quality assurance and product support. bebo is dedicated to provide high-caliber offshore software services and solutions. Our goal is to 'Deliver in time-every time'. For more details visit our website: www.bebotechnologies.com Let's have a 360 tour of our bebo premises by clicking on below link: https://www.youtube.com/watch?v=S1Bgm07dPmMKey Responsibilities: Oversee Administrative Operations & Cross-Departmental Collaboration Act as the central coordination point between finance, IT, HR, and technical teams to streamline administrative functions. Ensure efficient communication and workflow integration across all departments. Proactively identify operational inefficiencies and implement effective solutions. Facility & Infrastructure Management Supervise office space utilization, maintenance, and infrastructure upgrades. Plan and oversee infrastructure changes, ensuring minimal disruption to operations. Demonstrate problem-solving and critical thinking in addressing facility-related challenges. Security & Compliance Oversight Ensure adherence to all regulatory compliance requirements related to administrative operations. Monitor and enhance physical security protocols in collaboration with the security team. Uphold confidentiality and integrity in handling sensitive company information. Vendor & Budget Management Manage contracts with facility, security, and IT vendors, ensuring cost-effectiveness and service quality. Work with finance teams to track and optimize admin-related expenses. Challenge the status quo where necessary to drive cost savings and process improvements. Process Automation & Continuous Improvement Implement digital tools to enhance efficiency in administrative workflows. Develop and enforce standard operating procedures (SOPs) for admin-related activities. Ensure adherence to policies and processes while identifying areas for optimization. Foster a Culture of Integrity, Teamwork, and Respect Lead by example, maintaining high ethical standards, professionalism, and integrity. Exhibit strong listening skills and logical thinking when addressing employee concerns. Balance empathy and objectivity, making fair and unbiased decisions while understanding employee perspectives. Treat all employees with respect, including peers, juniors, and seniors, fostering a positive and collaborative work environment. Availability & Crisis Management Be available and responsive in handling urgent Operations matters. Should have critical thinking and problem-solving in crisis situations. Work with cross-functional teams to proactively mitigate risks before they escalate. Qualifications & Skills: Proven experience in administration management, preferably in a corporate IT environment. Strong leadership and organizational skills with the ability to manage multiple responsibilities. Proficiency in process improvement and automation tools. Problem solver attitude. Able to maintain the confidentiality and Privacy. Process focused. Team player and Self-Motivation. Excellent communication and stakeholder management skills. Ability to work under pressure and handle crisis situations effectively. High level of integrity, professionalism, and problem-solving ability.