Administration Manager

Location: Satheesh Balaji Matriculation Higher Secondary School, Kolathur, Chennai
Employment Type: Full-Time

About the School

Satheesh Balaji Matriculation Higher Secondary School is dedicated to nurturing young minds to become future leaders and well-rounded individuals. We believe in combining academic excellence with holistic development through an environment of care, innovation, and integrity.

Position Overview

The Administration Manager plays a pivotal role in ensuring the smooth and efficient operation of all administrative functions within the school. The role involves overseeing day-to-day operations, managing administrative staff, liaising with parents, vendors, and external stakeholders, and ensuring that all non-academic aspects of the school function seamlessly to support student learning and staff productivity.

Key Responsibilities1. Administration & Operations

• Oversee and coordinate all administrative processes, ensuring the school runs efficiently and effectively.
• Supervise administrative and support staff, assigning tasks and monitoring performance.
• Develop and implement administrative systems, policies, and procedures aligned with the school’s goals.
• Ensure smooth coordination between academic and non-academic departments.

2. Parent Relations

• Act as the primary contact for parents regarding administrative queries, concerns, and feedback.
• Manage communication channels between parents and the school management.
• Support the Principal in organizing parent meetings, open houses, and school communication updates.

3. Vendor & Resource Management

• Manage relationships with vendors, contractors, and service providers (e.g., transport, maintenance, stationery, catering, etc.).
• Negotiate contracts and ensure quality and timely delivery of goods and services.
• Maintain accurate records of vendor payments, contracts, and renewals.

4. Event & Facility Management

• Plan and coordinate all school events, functions, and celebrations, ensuring timely execution and logistical readiness.
• Oversee maintenance, cleanliness, and security of the school premises.
• Manage property upkeep, repairs, and renovation projects in coordination with vendors.

5. Stock & Inventory Management

• Maintain proper records of school assets, furniture, lab equipment, and stationery.
• Conduct periodic stock audits and ensure optimal inventory levels.
• Monitor utilization and prevent wastage or loss of school resources.

6. External Affairs & Compliance

• Coordinate with local authorities, educational boards, and government bodies for licenses, approvals, and inspections.
• Ensure compliance with all statutory and safety regulations.
• Represent the school in community, media, and public relations activities when required.

7. Leadership & Team Management

• Lead and motivate the administrative team to perform efficiently and with accountability.
• Conduct regular meetings to review performance, set goals, and resolve issues.
• Provide training and professional development support for administrative staff.

Key Skills & Competencies

• Strong leadership and organizational skills
• Excellent communication and interpersonal abilities
• Problem-solving and conflict resolution skills
• Ability to multitask and handle pressure effectively
• Proficiency in MS Office and school management systems
• Attention to detail and a proactive attitude

Qualifications & Experience

• Bachelor’s degree in Business Administration, Management, or a related field (Master’s preferred).
• Minimum of 5 years’ experience in school administration or operations management.
• Prior experience in educational institutions will be highly valued.

Reporting To:

Principal / School Management

Job Type: Full-time

Pay: ₹30,000.00 - ₹40,000.00 per month

Application Question(s):

• Do you have any previous experience working in school/college or any other relevant educational environment?
• Have you read the Job description? If yes, please specify why you think you'd be a good fit for this role?

Experience:

• Education administration: 5 years (Required)

Work Location: In person