Administration Executive

Role & responsibilities

• Manage the front desk, including welcoming visitors, handling inquiries, and ensuring proper communication between departments.
• Assist in coordinating office maintenance, including repairs, cleaning, and other facility-related activities.
• Maintain and track office supplies, ensuring inventory is up to date and reorders are made as needed.
• Support the Admin Manager in managing vendor relationships, including coordinating service deliveries, negotiating contracts, and processing invoices.
• Handle administrative tasks such as filing, data entry, document preparation, and correspondence.
• Coordinate travel arrangements for employees, including booking flights, hotels, and ground transportation.
• Assist in organizing company events, meetings, and conferences, including venue booking, catering, and logistics management.
• Maintain records of company assets, office equipment, and ensure proper usage.
• Ensure compliance with office policies and procedures and contribute to improving administrative processes.
• Assist with onboarding new employees by preparing workspaces, setting up office equipment, and providing necessary resources.
• Ensure all safety and health regulations are adhered to within the office space.

Perform any other tasks assigned by the Admin Manager or senior leadership to support office operations.

Preferred candidate profile

• Bachelors degree in Business Administration, Management, or a related field.
• 2-4 years of experience in an administrative or office support role.
• Strong organizational skills and the ability to multitask.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and manage time effectively.
• Attention to detail and problem-solving skills.
• Experience in vendor management and coordinating office activities is a plus.

Familiarity with office equipment, procurement, and inventory management.