Administration Executive

Role & responsibilities

Front Desk

• Attending Incoming Calls (Call volume is around 30 +).
• Switch on the TV and play our Bhavani Shipping company video every day.
• Arrange the newspaper on the table every day and look after cleaning of the reception area.
• Monitor people coming and going through the reception doors.
• In the morning 9:30 - 11:00 play Bhakti Geet and after 11:00 pm till 6:30 Soft Fluent music play in office.
• Attend the guest and walking vendor or interview candidates.

Staff Supervision

• Supervise and manage office boys, ensuring tasks and assignments are completed efficiently and on time.
• Provide guidance, training, and support to office Boys to enhance performance and productivity.
• Schedule shifts and allocate responsibilities based on office needs for office boys.
• Address office-related issues promptly and efficiently, ensuring minimal disruption to work operations to HOD/HR manager.
• If any employee went to client visit or bank need to update their outwork status in whats up Group.

Day to Day Task

• Update Inward register/ outward register for HO and all locations in register as well as maintaining data in excel.
• Check Locations wise Utility Bill Payment & Due Dates. Monitor submission of monthly invoices on time to the accounts team (all locations)
• Providing sim cards to new comers / Existing employees. As and when need
• Providing ID cards &Visiting cards to new comers / Existing employees. After the approval from Reporting HOD . HR Manager.
• Timely submission of monthly (corporate) invoices to accounts team.
• Send HR Report to HOD - Every day need to send the daily work activity to HOD and last day of the week need to send a compiled report.(weekly report)
• Need to send pantry report to HOD's twice - Opening month report and closing month report to HR manager.
• Oversee T- Shirt stock and dairies stock records and oversee all location Agreement & Electricity.
• Organizing monthly engagement activities (Arranging snacks, Various Creative Ideas) and assisting the HR manager.
• Email approval for any purchase or any admin related to the HR Manger. HOD
• Monitoring that each and every follows the dress code policy (Formals to all) , if not then highlight to the respective employee right there and then by keeping HR manager in loop.
• Timely Bills , IOU, Invoices submission to be done
• Legal status must be collected and presented to HR manager
• Searching for all the admin vendors & coordinating for smooth operations.
• Looking for the order of all the required Books, BL/ NN, Letterhead and Container Seal.
• Office Boys daily attendance and absenteeism to be monitor and manage
• Maintaining office Decorum

Stationery Management

• Providing stationery to HO, Yard, Transport, Nhava Shewa & all locations as required.
• Monthly stationery PO creation with the purchase team.
• Looking for the order of all the required Books, BL/ NN, Letterhead and Container Seal.

General Support to HR

• Provide support to the HR department whenever needed.
  

Preferred candidate profile

• Bachelors degree required.
• 3 6years related experience required.