Administration

Job Purpose:

To oversee the administration and facility management activities across corporate and branch offices, ensuring smooth day-to-day operations, cost efficiency, compliance, and employee support services.

Key Responsibility Areas (KRAs):

1. Administration & Facility Management

• Manage general administration and facility operations at the corporate office and PAN India branches.
• Ensure upkeep, housekeeping and maintenance of office infrastructure in coordination with facility vendors.
• Provide logistical and facility support for internal events, town halls, offsite meetings and employee engagements.

2. Vendor & Financial Management

• Oversee timely vendor payments, monthly/yearly provisioning and maintain audit ready documentation.
• Manage half-yearly No Dues Certificates (NDCs) from vendors and support year-end closing activities.
• Support OPEX / CAPEX budgeting and expense planning in line with organizational requirements.

3. Office Services & Utilities

• Manage cafeteria and courier services across all locations, ensuring service quality and cost optimization.
• Handle corporate travel portals, including coordination with travel vendors and addressing employee travel support issues.
• Manage petty cash operations at branch offices with proper documentation and controls.

4. Safety, Compliance & Record Management

• Organize periodic fire drills in coordination with building management to ensure employee safety at branch office.
• Maintain compliance with health, safety and administrative standards across all locations.
• Coordinate with external vendors for secure document storage and retrieval for record management.

5. Employee Support & Seasonal Initiatives

• Coordinate with branch SPOCs to ensure timely support and resolution of administrative issues.
• Lead employee gifting initiatives, including scouting, shortlisting, and managing PAN India Diwali gift distribution.

Key Skills & Competencies:

• Administrative & Facility Operations
• Vendor Coordination & Cost Control
• Budgeting, Planning & Provisioning
• Travel & Utility Management
• Event & Logistics Support
• Strong Communication & Problem-Solving Skills
• Attention to Detail & Multi-tasking Ability

Qualifications & Experience:

• Graduate
• 6–8 years of experience in Administration & Facility Management, preferably across multiple locations
• Experience in handling budgets, vendor payments, and compliance processes