Admin & Payment Executive - Job Location - Broadway, Chennai

We are seeking a reliable Admin & Payment Executive to handle day-to-day administrative tasks and manage payment duties. The ideal candidate will be well-organized, efficient, and comfortable working with numbers and spreadsheets.

Payment FollowUp & Communication

A. Advance Payment FollowUp

• Send reminders via WhatsApp, email & phone to prompt buyers for advance payment.
• Coordinate with Operations to obtain delivery/showbargain details (item, weight/tonnage).
• Verify and record seller bank details, item descriptions, and tonnage correctly.
• Share full payment instructions with the buyer before processing.
• Upon receipt, forward payment confirmation to the seller.
• Escalate any shortfall or discrepancy in advance payment to Management.

B. Balance Payment FollowUp

• Use the ERP/software to track pending balance payments from buyers/brokers.
• Issue regular payment reminders via WhatsApp, email & phone.
• Liaise with Accounts to confirm receipt of funds.
• Reconcile receipts against purchase and sales records.
• Update Management once full payment is received and matched.
• Record all receipts in the books and software.

2. Internal Payment Processing

A. Upload & Coordination

• Prepare and upload payment requests into the internal system for remittance to client bank accounts.
• Confirm client bank details are correctly formatted (A/C name, number & IFSC).
• Work with Operations to ensure timely, accurate uploads.
• Distribute payment confirmations to both buyer and seller.

B. Verification & Reconciliation

• Cross-check balance payments in Tally & Software.
• Match purchase and sales ledger entries to ensure zero outstanding.
• Finalize and close payment cycles with Management sign-off.
• Update the books and ERP with reconciled figures.

3. Contract FollowUp

• Send draft contracts to clients/brokers via WhatsApp and email.
• Track and log receipt of signed contracts from all parties.
• Maintain a version history and schedule renewals in the tracker.

4. Reporting & Documentation

• Generate and share daily/weekly payment-status reports with Management.
• Maintain a centralized tracker (Excel/ERP) of all advance, request, and balance payments.
• Build MIS dashboards for aging analysis, TDS/TCS status, and KYC compliance.
• Archive all payment communications, confirmations, and signed contractsboth digitally and physically.

Job Location:

Broadway (near Mannadi Metro Station)

Chennai - 600001.

(Looking For Candidates Near To Office Location.)