We are seeking a reliable Admin & Payment Executive to handle day-to-day administrative tasks and manage payment duties. The ideal candidate will be well-organized, efficient, and comfortable working with numbers and spreadsheets. Payment FollowUp & Communication A. Advance Payment FollowUp Send reminders via WhatsApp, email & phone to prompt buyers for advance payment. Coordinate with Operations to obtain delivery/showbargain details (item, weight/tonnage). Verify and record seller bank details, item descriptions, and tonnage correctly. Share full payment instructions with the buyer before processing. Upon receipt, forward payment confirmation to the seller. Escalate any shortfall or discrepancy in advance payment to Management. B. Balance Payment FollowUp Use the ERP/software to track pending balance payments from buyers/brokers. Issue regular payment reminders via WhatsApp, email & phone. Liaise with Accounts to confirm receipt of funds. Reconcile receipts against purchase and sales records. Update Management once full payment is received and matched. Record all receipts in the books and software. 2. Internal Payment Processing A. Upload & Coordination Prepare and upload payment requests into the internal system for remittance to client bank accounts. Confirm client bank details are correctly formatted (A/C name, number & IFSC). Work with Operations to ensure timely, accurate uploads. Distribute payment confirmations to both buyer and seller. B. Verification & Reconciliation Cross-check balance payments in Tally & Software. Match purchase and sales ledger entries to ensure zero outstanding. Finalize and close payment cycles with Management sign-off. Update the books and ERP with reconciled figures. 3. Contract FollowUp Send draft contracts to clients/brokers via WhatsApp and email. Track and log receipt of signed contracts from all parties. Maintain a version history and schedule renewals in the tracker. 4. Reporting & Documentation Generate and share daily/weekly payment-status reports with Management. Maintain a centralized tracker (Excel/ERP) of all advance, request, and balance payments. Build MIS dashboards for aging analysis, TDS/TCS status, and KYC compliance. Archive all payment communications, confirmations, and signed contractsboth digitally and physically. Job Location: Broadway (near Mannadi Metro Station) Chennai - 600001. (Looking For Candidates Near To Office Location.)
Job Description: We are seeking a detail-oriented, reliable, and proactive Finance & Accounts Executive to manage our accounting operations, ensure compliance with statutory requirements, and support cross-departmental financial activities. The ideal candidate will have expertise in Tally ERP , Indian taxation, and vendor & banking operations, along with a problem-solving mindset. Candidate Requirements Proficiency in Tally ERP and MS Excel/Google Sheets Strong knowledge of GST, TDS, and Indian taxation laws Experience in vendor payments & bank reconciliations Familiarity with import/export documentation & remittance Skills in inventory & stock reconciliation Fluency in English & Tamil Traits: Honest, detail-oriented, disciplined, problem-solving mindset Key Responsibilities Maintain accounting records, ledgers, journals & bank books Process vendor payments & manage banking transactions (NEFT, RTGS, CMS) Handle import/export documentation and liaise with CHA Prepare and file GST & TDS returns Coordinate inventory records & warehouse stock checks Assist in payroll processing Prepare weekly & monthly financial reports Support internal/statutory audits & ensure compliance with laws Coordinate with multiple departments for approvals & documentation Perks: Friendly work environment. Opportunities for professional growth. Timely salary payments and performance incentives. Job Location: Broadway (near Mannadi Metro Station) Chennai - 600001. (Looking For Candidates Near To Office Location.)