Admin Manager

Requirements

Admin Manager

South India and Goa

property operations, vendor management, compliance renewals, and administrative support

Key Responsibilities:

• Real Estate & Property Management:
• Manage and supervise property-related operations, including maintenance, leasing, tenant coordination, and on-ground facility management.
• Handle rent/lease agreements, renewals, occupancy updates, and maintenance schedules across all sites.
• Act as the primary point of contact for any property-related escalations or issues, coordinating with internal teams and external vendors.
• Conduct regular property inspections and assessments to ensure proper upkeep and operational efficiency.
• Documentation & Compliance:
• Maintain and regularly update a centralized repository of property documents, lease agreements, compliance certificates, and contracts.
• Ensure timely renewals of agreements, licenses, service contracts, and insurance policies to avoid lapses or penalties.
• Liaise with local authorities, legal consultants, and statutory bodies for real estate compliance and documentation requirements.
• Vendor Management:
• Identify, evaluate, and onboard vendors for property maintenance, facility services, security, and utilities.
• Oversee contract negotiation, performance tracking, and timely payments of service providers.
• Build and maintain strong relationships with vendors, brokers, contractors, and government liaisons for seamless operations.
• Administrative Support & Coordination:
• Assist with family office administrative needs, including travel coordination, event planning, staff management, and expense tracking.
• Manage logistics, courier services, asset records, and any ad-hoc requirements that arise in day-to-day operations.
• Maintain digital systems for reporting and MIS tracking of property expenses, contracts, renewals, and asset usage.
• Travel & Site Visits:
• Willingness to travel up to 10-12 days per month to visit properties, meet with vendors and local authorities, and ensure on-ground operational control.
• Prepare inspection reports and escalate issues that require urgent resolution.
  

Key Skills & Qualifications:

• Minimum 8 years of experience in administration with a focus on real estate operations, vendor management, and documentation.
• Strong understanding of property laws, lease management, compliance, and contract renewals.
• Proficiency in MS Office, Excel, and digital record-keeping tools.
• Excellent communication, negotiation, and organizational skills.
• Ability to work independently and manage multiple priorities across different geographies.
• Bachelor's degree in Business Administration, Real Estate, or related field.