Admin Executive

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About Us

Office Administrator

Key Responsibilities

• Administrative Support:

  Assist management and staff with correspondence, calendar management, meeting scheduling, and document preparation.

• Office Coordination:

  Oversee daily office operations, including supplies, equipment, and facility management.

• Communication Management:

  Handle phone calls, emails, and internal/external communications, ensuring timely and professional responses.

• Document Management:

  Organize and maintain company files and records (both physical and digital) in compliance with policies.

• Meeting & Travel Coordination:

  Schedule meetings, prepare materials, and arrange travel for senior executives.

• Data Entry & Reporting:

  Prepare reports, spreadsheets, and presentations while ensuring accuracy of data.

• Vendor Management:

  Coordinate with vendors for office supplies and services, maintaining proper records of orders and payments.

• HR Support:

  Assist with onboarding new employees, maintaining personnel files, and supporting engagement initiatives.

• Compliance & Safety:

  Ensure adherence to health, safety, and regulatory requirements within the office.

Preferred Skills & Qualifications

• Previous experience in a fast-paced office environment (2–4 years).
• Knowledge of HR functions, payroll systems, or basic HR operations.
• Familiarity with project management tools and office software (MS Office, Google Workspace, etc.).
• Basic knowledge of bookkeeping or finance is a plus.
• Strong organizational, multitasking, and communication skills.
• Ability to work independently and handle confidential information with integrity.

Why Join Us?

• Be part of a fast-growing skincare brand backed by dermatological expertise.
• Collaborative, professional, and growth-oriented work culture.
• Opportunity to contribute to both administrative and HR functions.