Accounts Payable Specialist

Job Description

ResponsibilitiesProcess Invoice Requests in Workday to include the following tasks:— Review requests for appropriate spend within Young Life policies.— Validate that information on the invoice is the same as information submitted on the invoice request.— Make sure that items are substantiated with proper and complete documentation.— Communicate with field staff or vendor if any information is missing in order to process the request.Process Expense Reports in Workday to include the following tasks:— Review Expense Report transactions for appropriate spend within Young Life policies.— Verify information on the Expense Report for completeness.— Make sure that items are substantiated with proper and complete documentation.— Follow up with field staff and volunteers on questionable transactions.Individual must process the items in his/her queue(s) accurately and within the designated timeframe. As well as assist other team members as needed.Train field staff on Young Life procedures and policies.Assist with team administrative duties. These tasks may include, but are not limited to, the following:— Data entry in Workday— Assisting with email correspondence— Assisting with phone support— Archiving email— Assist in distributing AP department mail— Assist in creating and distributing daily reports to global staff.— Process and approve all wires in Workday by end of day— Maintain P Card inboxWork with International Divisional Leads, Accountants, and Bookkeepers to resolve accounts payable concerns.Perform payment Settlements, as neededWeekly and monthly follow up for: These tasks are routinely performed in order to keep the systems running smoothly. This will require a detailed understanding of Workday and how information flows through the system.— Inactive User Transactions— Past Due Transactions— Past Due Cash Advances— Personal Benefits Report— Duplicate Expense Items ReportOther duties as assigned. Qualifications Bachelor's degree in Accounting or related field1 - 2 years in accounting or related fieldProven ability in basic Accounts Payable skills.English language required, Spanish is a plus.Must have excellent customer service skills, including written, verbal, organizational, phone and multi-tasking.Can work well with frequent interruptions.Can easily maneuver in different on-line systems with accuracy and speed.Purchase Card experience preferred. Workday experience a plus!Mid-Level computer knowledge of Microsoft Word, Excel, and Outlook with strong skills in Excel preferred.Must be a team player.Must have data entry skills