Accounts Admin

We at IEC LIFTS Manufacture, Supply, Export Industrial, Goods, Freight, Villa Lifts/Elevators across residential, commercial, healthcare and industrial sectors with a strong focus on quality, durability, customization and or modernization yet maintaining the safety at affordable costs from our Pune, India office.

IEC LIFTS has a special team for modernizing old lifts which bring in newer equipment at rather low costs. After a thorough evaluation, our expert engineers offer a customized modernization solution to suit customer budgetary needs. Over the years, IEC LIFTS has built and installed about 1200 plus wide range of Lifts/Elevators within India as well as across the globe.

Department:

Organization:

Role Background

Looking for a driven and sincere finance professional who is a self‑starter, taking end to end ownership of responsibilities and has technical soundness for the work profile mentioned below –

Key Responsibilities

1. Project Invoicing

• Prepare and issue project invoices and proforma invoices, including E-way bills, in coordination with the Projects Department.
• Collaborate with the Stores Department to ensure alignment of dispatch schedules with invoicing timelines.

2. Service Department Invoicing

• Generate invoices and proforma invoices for service-related activities.
• Obtain purchase order copies and customer payment confirmations from the Service Department.

3. Invoice Management

• Record all generated invoices in IEC LIFTS ERP and update corresponding entries in Tally ERP accounting software.

4. Accounts Payable Tracking

• Conduct bi-weekly reviews of accounts payable and process vendor payments upon system entry and project approval.
• Verify Goods Received Notes (GRN) from Stores and purchase orders from Administration.
• Reconcile payables with the accounting system prior to releasing payments.

5. Bank Reconciliation & Compliance

• Maintain accurate and up-to-date bank balances to support financial planning and decision-making.

6. Accounts Receivable Monitoring

• Provide stage-wise receivable status updates to Administration and Projects teams.

7. Service Renewals & Reporting

• Manage service renewal reminders and conversion notifications for the Service Department.

8. Statutory Compliance

• Ensure compliance with Provident Fund (PF) and Employee State Insurance (ESIC) regulations in coordination with labor law consultants.
• Oversee Goods and Services Tax (GST) administration in consultation with tax advisors.
• Ensure adherence to Tax Deducted at Source (TDS) requirements and other statutory obligations, including Income Tax and ROC filings, by liaising with relevant consultants.

9. Payroll & Incentive Administration

• Process monthly payroll for all employees.
• Maintain accurate attendance records and holiday work logs.

10. Payment Recording

• Update ERP and Tally systems with all executed payment transactions.

11. Petty Cash Management

• Administer petty cash transactions based on approved vouchers from Administration and Service Departments, in accordance with company policies.