Academic Coordinator

Job Description

Role: Academic Coordinator – 120 Students Key Responsibilities: Classroom Attendance Monitoring: Ensure daily classroom attendance for all 120 students. Maintain accurate attendance records and analyze attendance trends. Communication on Attendance: Send daily emails to students regarding their attendance status. For absentees, initiate communication via email, WhatsApp, and phone calls to both students and their parents. Attendance Reporting: Share consolidated attendance reports with Mentors, Batch In-charge, and Assistant Director on a regular basis. Hostel Student Verification: Coordinate with the hostel warden to verify attendance and ensure hostel students have left for campus. Student Feedback: Collect regular feedback from all 120 students regarding academic and non-academic aspects. Food-Related Complaints: Gather and document food complaints. Share reports with the Admin Head, Canteen In-charge, Batch In-charge, and Assistant Director. Complaint Documentation: Ensure every complaint is documented in writing and forwarded to the relevant stakeholders. Transport Issue Resolution: Address transport-related concerns promptly. Gather feedback regularly and coordinate with the Transport Supervisor, Admin Head, Batch In-charge, and Assistant Director for resolution. Assessment & Assignments: Maintain and update the assessment chart for all 120 students. Brief students on assessment importance and follow up on submissions. Share regular feedback and track continuous assessment progress. Coordination with Faculty: Liaise with Subject Matter Experts and HODs for timely assignment distribution and feedback. Timetable Communication: Review the timetable daily and inform students via WhatsApp and email. Standard Operating Procedures (SOP): Collect SOPs from the Batch In-charge and Assistant Batch In-charge related to academics and student FAQs. Internship & Placement Coordination: Manage WIP & SIP allocations and related interview processes. Resolve internship-related queries by coordinating with the Placement Team, Batch In-charge, Assistant Director, and Mentors within 12 hours. Stakeholder Collaboration: Ensure timely and effective resolution of student issues by collaborating with all relevant stakeholders. End-to-End Student Support: Be the single point of contact for all student-related queries—from induction to final placement—and ensure prompt resolution in coordination with senior management. Reporting & Documentation: Maintain comprehensive records of all student interactions, issues resolved, and regularly report to the Batch In-charge.