Vice President - Facilities and Admin

About Citco

Citco is a global leader in fund services, corporate governance and related asset services with more than 12,000 staff across 80 offices worldwide. With more than $1.9 trillion in assets under administration, we deliver end-to-end solutions and exceptional service to meet our clients’ needs. For more information about Citco, please visit www.citco.com

About The Team & Business Line

Citco Group provides services to our Citco Group of Companies and helps business to succeed in client service excellence. As a valuable member of our General Management team, you will work closely with internal stakeholders and cross-functional teams to support administration and facility requirements.

Responsibilities

Your Role:

Facility Management

• Soft Services
• Technical Infra Maintenance
• Citco leadership visits
  

Employee Transport Management

• Transport security
• Transport compliance
• Incident management
• Data analysis and sharing with stakeholders
  

Infrastructure projects
Capacity PlanningProcurement Lifecycle ManagementCost Saving Initiatives – Driving to improveCafeteria OperationsHSSE

• Coordination with global teams
• BCM & Yearly BCP review
• Sustainability
• Location update on Citco global portals
  

Parking Management
Visitors ManagementCoordination with internal/ external stakeholdersFunctional leadsPremises landlord teamGlobal Facilities teamTravel Desk Management

• Hotel contracts in India
• Domestic booking portal management
• Rent-a-cab
• Visa and Forex management
  

Stationery & Print Items
Fire Drills – planning and executionEvent ManagementCommunication Management – Internal & ExternalManaging location level CSR activitiesExecuting location level Employee Engagement initiativesData Analysis – for Senior ManagementReports and MISVendor Management

• MSME compliance
• Vendor contracts
  

Various drives at organization level – Transformation ProjectsEmployee On-boarding and Off-boarding management

Qualifications

About You:

• Management graduate with 10-12 years of experience in similar roles
• Well versed in Microsoft Office Suite, especially MS Excel and other tools
• Self-starter with excellent interpersonal skills
• High level of integrity, drive and result-oriented
• Should have prior experience with Global captive organizations – specifically in administration or project office.
  

Our Benefits

Your wellbeing is of paramount importance to us, and central to our success. We provide a range of benefits, training and education support, and flexible working arrangements to help you achieve success in your career while balancing personal needs. Ask us about specific benefits in your location.We embrace diversity, prioritizing the hiring of people from diverse backgrounds. Our inclusive culture is a source of pride and strength, fostering innovation and mutual respect.Citco welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection.