Tender Executive

Position Overview We are looking for a detail-oriented and proactive Tender Executive to support the tendering and bid process for infrastructure, metro, and fire protection system projects. The ideal candidate will assist in preparing accurate commercial proposals, manage documentation, and coordinate with internal teams to ensure timely and compliant submissions. Key Responsibilities : Commercial Bid Support  Assist in the preparation of commercial bids, pricing sheets, and financial summaries.  Review and summarize tender documents focusing on commercial and compliance terms.  Support cost estimation and pricing strategies for fire systems and infrastructure projects.  Ensure compliance with all commercial requirements in the tender. Documentation Management  Maintain and organize pre-qualification documents and compliance certificates.  Prepare and submit documents such as bank guarantees, financial statements, and authorization letters.  Use standard templates for commercial documents and update them as needed.  Keep systematic records (digital and physical) for each tender submission. Tender Monitoring  Regularly monitor government and private portals for relevant tenders.  Maintain a tracker of active, upcoming, and past tenders.  Assist in bid/no-bid evaluations based on basic commercial checks.  Coordination & Communication  Coordinate with finance, legal, and technical teams for document and data collection.  Communicate with vendors or subcontractors for quotation support, especially for fire protection items.  Liaise with clients or authorities for basic clarifications or document submissions. Process Support  Assist in standardizing pricing formats for fire safety equipment and systems.  Help improve internal documentation and filing procedures.  Support the preparation of executive summaries and cover letters for tenders. Qualifications  Bachelor’s degree in Commerce, Business Administration, or related discipline.  Certification in procurement, tendering, or project documentation is a plus.  Experience:  2–3 years of experience in tender documentation or commercial bid support.  Experience in infrastructure, metro, or fire systems project tendering is preferred.  Basic knowledge of pricing, cost estimation, and compliance documentation.  Skills:  Strong MS Excel, Word, and document formatting skills  Attention to detail and ability to meet strict deadlines  Good coordination and communication skills Interested candidates can apply by sending their resume to 📧 hr@aeiplgroup.com or call us at 📞 +91 89999 41377