Tender Documentation MS

Job Summary

Tender Document Specialist

Key Responsibilities

Tendering & Bidding

• Identify, review, and assess relevant railway tenders (via GEM, IREPS, CPP, etc.)
• Coordinate and prepare tender documents including pre-qualification (PQ), expressions of interest (EOI), request for proposal (RFP), and request for quotation (RFQ)
• Ensure complete compliance with tender requirements including technical and commercial conditions
• Collect and collate necessary documentation such as certifications, past performance records, financials, etc.
• Interact with various departments (technical, finance, legal) for content input and approvals
• Format and submit bids online and/or offline as required

Sales Profile & Marketing Collaterals

• Develop and maintain the companys sales profile for railway clients
• Create brochures, capability statements, case studies, and technical presentations specific to the rail sector
• Draft tailored proposals and value propositions aligned with client needs (metro, freight, infrastructure, signaling, etc.)
• Assist in client presentations and pre-bid meetings with government officials

Client and Market Engagement

• Monitor and research upcoming projects, procurement trends, and new opportunities in the railway sector
• Maintain relationships with procurement officers, consultants, and project heads
• Participate in industry events, expos, and seminars relevant to railway infrastructure

Key Skills & Competencies

• Strong knowledge of Indian Railways, PSU tendering processes, and procurement portals
• Excellent written and verbal communication skills
• Advanced proficiency in MS Office (Word, Excel, PowerPoint)
• Ability to interpret technical documents, drawings, and commercial terms
• High attention to detail and organizational skills
• Time management under tight submission deadlines

Qualifications

• Bachelors Degree in Engineering, Business Administration, or a related field
• Minimum 3–5 years of experience in tendering/sales documentation within the railway or infrastructure sector
• Knowledge of tender submission portals (GEM, IREPS, CPPP, etc.) is essential
• Experience working with public sector undertakings (PSUs) is preferred

Preferred Industry Experience

• Railway infrastructure (Track, Electrification, Signaling, Rolling Stock)
• EPC Contractors and Consultants (RITES, IRCON, RVNL, DMRC, etc.)
• Public Procurement and Government Projects

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